Administrative Manager, Denver Health Foundation

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Department

Job Summary

The Administrative Manager is a senior administrative staff member who works under general supervision providing advanced, diversified and confidential administrative support and project based duties for one or more senior executives. This work requires broad and comprehensive experience, skills and a thorough knowledge of organization policies and practices. Tasks may include (but are not limited to): acting as a proxy for the senior executive, grants administration, and project management.

The Administrative Manager also acts a board liaison for one or more boards related to the operation of Denver Health performing complex tasks requiring the consideration of multiple variables to determine proper course of action. While tasks are complex, most decision-making can be made within pre-determined approaches.

The Administrative Manager routinely interacts with other members of senior management and leaders at all levels within the organization and may lead and provide functional guidance to lower level support employees.

Essential Functions:

Philanthropy Administration:

• Support the fundraising processes by providing administrative and technical guidance to philanthropy teams.Assist in relevant policy, procedure, workflows and management systems, ensuring proposals and deliverables are accurate. Maintain records accordingly.(20%)

Administrative Support / Office Management:

• Provide day-to-day administrative support (such as managing schedules, correspondence, and event calendars, travel, etc.) to one or more Executives and members of the staff. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. May act as a proxy in the Executive's absence as directed. (30%)

Board Management:

• Oversee and support Board operations by preparing and distributing meeting materials, compiling information as requested for reports, maintaining documentation, recording and distributing Board meeting minutes, scheduling regular board meetings, managing membership lists, tracking board member terms, and orienting new Board Members. (25%)

Project Management:

• Lead the execution of special projects by helping to define the project scope, goals and deliverables. Define tasks, required resources, manage budget, timeline, and deliverables. Present to stakeholders reports on progress as well as problems and solutions, evaluate and assess the result of the project (20%)

• Mentor other, less experienced, executive office administrative support personnel by teaching, advising, and influencing their professional work (5%)

Education:

• High School Diploma or GED required.

Work Experience:

• 7-9 years experience managing senior leadership or other C-level management executives required.

• 4-6 years leading and effectively executing projects required.

• 4-6 years business administration preferred.

Knowledge, Skills and Abilities:

• Organizing, Planning, and Prioritizing Work - Ability to effectively manage day to day assignments through planning, prioritization and organization that highly detail-oriented

• Communications - Ability to communicate effectively orally and in writing as appropriate for the needs of the audience.

• Technology - Demonstrated proficiency with MS Office with a specific focus on advanced Outlook, Word, Excel, PowerPoint

• Judgment and Decision Making - Ability to consider the relative costs and benefits of potential actions to choose the most appropriate one.

• People Skills - Proficient in dealing with strong personalities and balancing the interests of many for mutually beneficial outcomes

• Critical Thinking - Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

• Service Orientation - Actively looks for ways to provide help, assistance and support

Shift

Work Type

Salary

Benefits

• Outstanding benefits including up to 27 paid days off per year, immediate retirement plan employer contribution up to 9.5%, and generous medical plans

• Free RTD EcoPass (public transportation)

• On-site employee fitness center and wellness classes

• Childcare discount programs & exclusive perks on large brands, travel, and more

• Tuition reimbursement & assistance

• Education & development opportunities including career pathways and coaching

• Professional clinical advancement program & shared governance

• Public Service Loan Forgiveness (PSLF) eligible employer+ free student loan coaching and assistance navigating the PSLF program

• National Health Service Corps (NHCS) and Colorado Health Service Corps (CHSC) eligible employer

Our Values

• Respect

• Belonging

• Accountability

• Transparency

All job applicants for safety-sensitive positions must pass a pre-employment drug test, once a conditional offer of employment has been made.

Denver Health is an integrated, high-quality academic health care system considered a model for the nation that includes a Level I Trauma Center, a 555-bed acute care medical center, Denver's 911 emergency medical response system, 10 family health centers, 19 school-based health centers, Rocky Mountain Poison & Drug Safety, a Public Health Institute, an HMO and The Denver Health Foundation.

As Colorado's primary, and essential, safety-net institution, Denver Health is a mission-driven organization that has provided billions in uncompensated care for the uninsured. Denver Health is viewed as an Anchor Institution for the community, focusing on hiring and purchasing locally as applicable, serving as a pillar for community needs, and caring for more than 185,000 individuals and 67,000 children a year.

Located near downtown Denver, Denver Health is just minutes away from many of the cultural and recreational activities Denver has to offer.

Denver Health is an equal opportunity employer (EOE). We value the unique ideas, talents and contributions reflective of the needs of our community.

Applicants will be considered until the position is filled.