Scheduling & Data Reporting Analyst - SOM: Anesthesiology & Pain Medicine

This is a multifaceted position responsible for the Department's complex scheduling of both the operating rooms (OR) and ancillary sites (57 sites). Utilizing a number of tools including sophisticated scheduling and large Excel data files, incumbent is responsible for planning, developing various reports, creating monthly block schedules for resident, CRNAs, and MDs. Additionally, incumbent must understand the business wide process to maintain compliance with scheduling provisions, numerous scheduling rules, real time monitoring to mitigate critical clinical staffing levels, and re-tasking as necessary to maximize clinical coverage. Takes the lead on over subordinate staff schedulers.

CQI Analysis: Compiling and analyzing data to assist the learning needs of staff specific to quality and safety initiatives. The position will report these findings to Department Leadership, Clinical Quality Data and Outcomes Manager and will work in close collaboration with the departments CQI team, perioperative nurse analysts and creates custom reports as needed to identify CQI projects and ad hoc reports both implementation and creation in Qview and Excel. Working in collaboration with Risk Management and others, provides, coordinates, researchers, and participates in committee meetings.

Reporting: Acting as a member of the Executive Reports Committee, this position will develop specific needs reports for our internal and external clientele, while also participating in predictive staffing modeling to include anticipation of obstacles, planning for contingencies, budget forecasting, bonus Z payment, and a host of other complex reports. This role is well-versed in advanced reporting and is an expert user of EPIC Slicer Dicer, Reporting Workbench, SIS Analytics, QlikView, C8 Health AI, and Microsoft Access. The position also leverages some of the most advanced features of Microsoft Excel, including but not limited to PivotTables, Conditional Formatting, Data Validation Lists, and advanced functions such as IF, AND, VLOOKUP, COUNTIFS, and INDEX, among others. In addition, this position interacts with and supports a variety of enterprise and departmental systems such as Epic EMR, C8 Health, Qview (CQI), and various home-grown scheduling and reporting tools. Responsibilities include interpreting and implementing complex systems, procedures, and specifications for end-users, and actively participating in cross-functional teams to address and resolve comprehensive business system issues.

Apply By Date: 2/28/2026 at 11:59PM.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in a related field and or a combination of 5 years' experience, education and/or training required.
• Intermediate to expert level of skill with Microsoft Excel, including the ability to design and manage complex data models, create dynamic PivotTables and charts for trend analysis, apply conditional formatting for visual data interpretation, build automated tools using advanced formulas (such as IF, AND, VLOOKUP, COUNTIFS, and INDEX/MATCH), utilize data validation lists to maintain data integrity, and integrate Excel with other systems (such as Access, QlikView, and EPIC reporting tools) to support advanced reporting, forecasting, and decision-making.
• 3 years of experience using Qview (CQI) software and or the ability to learn and master.
• Knowledge or ability to learn the policies and procedures that govern employment in the clinical environment.
• Experience initiating and developing programs including setting priorities, building staff and budget, and effectively evaluating opportunities.
• Applies complex professional project management and IT concepts to support CQI, complex reporting, and analysis in QView, SIS Analytics, Excel, QlikView, EPIC Reporting Workbench, Slicer Dicer, and departmental policy and procedure development in alignment with campus, medical center, and Office of the President policies.
• Prior experience in supervising or serving in a project management role, with the ability to manage multiple, concurrent projects of varying scope and complexity.
• Analytical skills to plan, organize, and direct multiple simultaneous departmental activities, including business and process analysis and the interpretation of complex data.
• Thorough knowledge of related areas of IT and strong understanding of methodologies associated with process and systems analysis, information flow, and architecture.
• Ability to work quickly and independently in a dynamic and changing environment, maintaining accuracy and attention to detail under pressure.
• Proven ability to transition between projects and multitask, balancing short-term deliverables with long-term strategic goals.
• In-depth understanding and skill in process and systems requirement documentation standards.
• Ability to exercise exemplary tact, diplomacy, and political sensitivity when engaging with high-level executives, faculty leadership, and cross-functional stakeholders.
• Experience analyzing information, problems, and practices to identify issues, define objectives, and develop logical, data-driven solutions and alternatives.
• Presentation and communication skills, including experience creating and presenting complex information to clinicians, executives, and staff; skilled in report writing, correspondence, and data management.
• Must be able to manage both confidential and routine matters with discretion and demonstrate knowledge of institutional goals, management principles, and organizational dynamics.
• Ability to be highly organized, set priorities effectively, and apply sound decision-making, problem-solving, and conflict-resolution skills.
• Demonstrated ability to get along with others, utilizing high-level interpersonal skills in a diverse and collaborative work environment.
• Knowledge of University and medical center organizations, policies, procedures, and forms.
• Ability to learn and function within the dynamics of the organization, both operationally and politically, demonstrating resourcefulness and diplomacy in achieving departmental goals.

Preferred Qualifications

• Epic Clarity, Project Management or equivalent certification.
• Bachelor's degree in Business, Information Systems, Engineering (or similar) and/or three years of experience OR combination of relevant professional experience and education.
• Prior experience in a Health Care institution and/or setting.
• Demonstrated expertise in program and project management methodologies and tools, with a proven record of successfully leading complex, enterprise-level initiatives.
• Strong analytical and interpretive ability to evaluate institutional, departmental, and regulatory requirements (UC Policy, California Code of Regulations, Federal and State OSHA) and determine appropriate courses of action.
• Exceptional communication, collaboration, and organizational skills, with the ability to engage effectively with leadership, technical teams, and stakeholders across diverse functions.
• Advanced proficiency with data and reporting systems such as EMR, EPIC, CQI, QlikView, SIS Analytics, and Microsoft Excel, including use of advanced formulas, PivotTables, and integrated reporting tools.

Key Responsibilities

• 30% - Supervision & Scheduling Analysis
• 20% - Reporting Analysis
• 15% - System Design and Enhancement Analysis
• 15% - Clinical Quality Improvement (CQI) Analyst
• 10% - Policy and Procedure Manuals
• 10% - Miscellaneous and Other Duties as Assigned

Department Overview

The Department of Anesthesiology & Pain Medicine is a nationally recognized, dynamic, and rapidly growing multispecialty practice dedicated to advancing clinical excellence, innovative research, and world-class education. As one of the largest departments within the School of Medicine-with an annual budget exceeding $111 million-we are proud to be home to more than 90 faculty, 21 MSP physicians, 32 volunteer and affiliated faculty, 58 residents, 10 fellows, 65 certified nurse anesthetists, and 35 professional staff.

Our team delivers cutting-edge, compassionate care across a wide range of clinical settings, including the UC Davis Pavilion (main hospital), Lawrence J. Ellison Ambulatory Care Center, UC Davis Comprehensive Cancer Center, hospital-based clinics, the 48X Complex, and our expanding network of community care locations. Each day, our clinicians support over 64 operating locations and provide more than 56,000 anesthetics and 7,500 Evaluation and Management (E/M) services annually.

Backed by a diverse portfolio of funding-including state support, endowments, research grants, and self-supporting initiatives-we are well-positioned to lead in innovation, education, and clinical care. Whether through our robust residency and fellowship programs, our commitment to discovery, or our deep engagement in public service, the department plays a vital role in advancing the mission of UC Davis Health.

When you join us, you're not just joining a department-you're becoming part of a forward-thinking, equity-driven community where your voice matters, your expertise is valued, and your work helps shape the future of anesthesiology and pain medicine.

POSITION INFORMATION

• Salary or Pay Range: $2,954.40 - $4,156.80
• Salary Frequency: Biweekly
• Salary Grade: 22
• UC Job Title: BUS SYS ANL 3
• UC Job Code: 007584
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8:30AM -5:00 PM, varies based on business need
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

* This position partners with residents, faculty and staff under stressful conditions (i.e., noise, deadlines, interruptions, telephone interference, etc.). This position may require out of state training sessions. Must maintain confidentiality, and work in non-smoking area. * Vacation time may be restricted during peak periods throughout the academic year. * A willingness to work occasional overtime and flex schedule is required, including weekends and holidays during rare events. * Must have the ability to lift 50 pounds, sit for long periods of time, and work in a diverse atmosphere. * Work is performed at UC Davis Health, Campus and other offsite locations. * References reflect an overall meet or exceeds.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks