Administrative Assistant 5

Our Company

Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

The Opportunity:

Adobe Advertising is a dedicated team inside Adobe that oversees ad products that lets marketing teams quickly plan, create, manage, activate and measure paid media execution. We're a fast-moving team and are seeking a seasoned executive assistant to help us keep our house in order, be accountable for our action items, and ensure we achieve success.

In this role you'll help drive the Adobe business by:

• Owning the Go-To-Market leadership team's operating rhythm, orchestrating meeting outcomes and success, managing global time zones, staying one step ahead, and ensuring deliverables are met.
• Supporting two Sr. Directors and two Directors with administrative tasks including calendaring, expenses, event planning, and travel planning.
• Supporting project-based work to help us achieve our business objectives. This includes coordinating with broader Adobe initiatives for Advertising, planning team events to boost employee engagement, and prioritizing vendor interactions.

What you'll do:

• Executive calendar and meeting management - maintain multiple executives' complex calendars, coordinate meetings, conference rooms, catering and other logistics as necessary.
• Be responsive to key external and internal partners, with contact outside normal business hours for time-sensitive situations (e.g., sales deal cycles, customer meetings & speaking appearances).
• Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms - domestic & international.
• Process business expense reimbursement requests, invoices, and manage POs.
• Ad-hoc requests to support the team, including All Hands planning, offsite eventplanning/coordination,external meetings, escorting guests onsite & team building activities.
• Work across many internal groups including, exec comms/PR, event coordinators, research/engineering, product, marketing, legal, strategy & ops.
• Lead certain strategic and operational projects for the team, e.g., planning and prioritization from an organizational standpoint, cross-org calendars, resource allocation, managing meeting decision follow-ups, partner with finance on BU spend management, etc.
• Participate or lead special projects, as appropriate.
• Coordinate assistance with office space, equipment, software, office-related matters, and events.
• Be onsite, in office regularly and able to assist with in person needs and tasks.
• Ability to travel occasionally to provide on-site support at team offsite events.
• Manage team access to shared databases (SharePoint, Wiki, etc).
• Regularly collaborate with cross-functional Administrative & Executive Assistants.

What we are seeking:

• 5+ years of experience as Administrative Assistant within a high-tech organization
• Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.
• Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
• Time management skills with excellent planning and organizational capabilities and the ability to carefully review details and ensure accuracy.
• Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through.
• Great teammate with strong interpersonal skills, develops & preserves positive relationships across org(s).
• Able to apply the utmost discretion when dealing with sensitive and confidential material.

Education

• Bachelor's Degree or equivalent work experience

Our compensation reflects the cost of labor across severalU.S. geographic markets, and we pay differently based on those defined markets. Your recruiter can share more about the specific salary range for the job location during the hiring process.

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California:

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Adobe is proud to be an Equal Employment Opportunityemployer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.

Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.comor call (408) 536-3015.