Executive Assistant

Now hiring Executive Assistant

Claremont, CA

Pay Rate: $33.65 - $38.46 per hour

1st Shift:Monday - Friday | 8:00 AM - 5:00 PM

You're the Right Hand Every Leader Needs

You don't just organize schedules-you orchestrate success. If you love making executives shine while keeping everything under control, this is your role!

What You Do:

• Masterfully manage calendars, meetings, and travel plans
• Handle high-level communications and keep everyone in the loop
• Anticipate needs and solve problems before they arise
• Keep everything running smoothly behind the scenes

What's In It for You:

• A Seat at the Table - Work closely with leadership and make an impact
• Compensation That Counts - Competitive pay for high-level executive support
• Benefits That Have Your Back - Medical, dental, vision, and more
• Career Growth - Develop skills that open doors to higher roles

If you're searching for "executive assistant jobs near me," this is your next move. Apply now and step into a role that matters!

"I would highly recommend Staffmark to a family or friend" Shante, Executive Assistant

Responsibilities:

• Manage complex calendars, schedule meetings, coordinate travel arrangements, and organize meeting materials.
• Prepare reports, correspondence, presentations, and meeting documentation.
• Reconcile financial and credit card accounts and assist with budget tracking.
• Maintain confidential files and records for faculty, students, and Academic Affairs.
• Track action items, commitments, and deadlines to ensure timely completion of priorities.
• Serve as the primary point of contact for the office.
• Respond to and route inquiries from faculty, staff, students, trustees, alumni, and external partners.
• Draft and manage communications, including emails.
• Gather background information and prepare materials for meetings and projects.
• Coordinate faculty and student activities within Academic Affairs.
• Assist with course and faculty evaluations and academic assessment tools.
• Support preparation of annual Academic Affairs reports, Dean's List, and graduation documentation.
• Assist with academic scheduling and maintain academic records.
• Support administrative coordination for institutional initiatives such as faculty searches, new academic program development, external contracts, and consortium activities with partner institutions.
• Plan and coordinate Academic Affairs events including the Academic Affairs Holiday Party and the Academic Affairs Awards Ceremony.
• Facilitate meetings with Academic Affairs staff and support onboarding and staff communication.
• Recruit and supervise graduate assistants.
• Assist with accreditation, curriculum, and assessment documentation.
• Maintain current course syllabi and academic records.

Requirements:

• Bachelor's degree in Business Administration or a related field.
• 5+ years of professional administrative experience.
• Experience supporting senior academic leaders preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Exceptional organizational and multitasking skills with attention to detail.
• Strong verbal and written communication skills, with the ability to interact with senior leadership and external partners.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work independently and thrive in a fast-paced, high-pressure environment.

Join a Team That Works for You

At Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, anHR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go.

With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen.

Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.