Executive Financial Assistant

Position Title:

Compensation:

Department:

Start Date:

About this opportunity:

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function: Provide accounting and financial assistance to the members of the Foundation Finance Team.

Duties & Responsibilities:

1. Serve as financial assistant in administering the accounts payable process; analyze withdrawal/check requests for accuracy ensure donor intent and appropriate fund balance; daily entry of requests in to the financial system; oversee the production of weekly checks and emergency checks, respond to questions from vendors regarding payments; ensure cash requirements are met for check processing; collate and distribute checks.

2. Prepare the monthlyACHto the University; process expenses related to University services; develop tools to assist in auditing charges; record all charges appropriately; provide documentation to Office of University Controller.

3. Interpret and review Ball State University Foundation fund agreements to ensure compliance with respect to donor intention, requirements, expectations and fund balance.

4. Assist with the Ball State University Foundation credit card program; work with the Assistant Controller on monthly transaction receipts, research transactions as needed, send needed communications to card holders; ensure timely payments, verify compliance with Foundation Credit card policy.

5. Assist with processing unclaimed property/stale checks; monitor state checks received; void and reissue checks with appropriate; remit funds to state as necessary; assist with state reporting as needed.

6. Assist with processing 1099's for the Foundation and all related entities; run appropriate reports and review to ensure transactions are recorded/reported appropriately; make any needed corrections.

7. As needed, assist with yearly audit for the Foundation and all related entities; compile needed documentation as requested.

8. Provide executive support and assistance to the Foundation Finance team; compose, coordinate, and prepare correspondence, forms, reports, and communications to any and all inside and outside entities; recommend, plan, and execute changes in procedures for improved efficiency; maintain procedure manuals related to areas of responsibility.

9. Perform a variety of other administrative duties including but not limited to ordering of office supplies, work order request, outside purchasing.

10. Perform other related duties as assigned.

11. Maintain regular and predictable attendance.

Minimum Qualifications:

• Associates degree or equivalent experience with accounting or business administration.An equivalent combination of education and experience may be considered.

• One to three years of experience in accounting and/or accounts payable or office administration.

• Proficient in Microsoft Office with a strong emphasis in Excel.

• Accurate and detail oriented; good communication skills and ability to work independently; experience working with confidential information.

• Competency with general ledger accounting and accounting software; excellent written and oral communication skills.

Preferred Qualifications:

• Bachelor's degree in accounting, business administration or related field.

• Over five years of experience in accounting and/or accounts payable or office administration; experience working in a non-profit organization.

How to apply:

For inquiries, please contact:

Executive Financial Assistant Search Committee at almcclure@bsu.edu

Supporting Documents Upload Instructions:

Please follow upload instructions to attach all of the required supporting documents listed below.

Important: Do not use the Autofill feature when uploading your resume.

Required Document:

1. Resume

Optional Document (Recommended for Best Consideration):

2. Cover Letter detailing your qualifications for the position.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.