Program Coordinator Medical Education - Internal Medicine, Critical Care and Pulmonary Critical Care Fellowships - Days

Hourly Pay Range:

Position Highlights:

• Sign on bonus: None
• Position: Program Coordinator Medical Education - Internal Medicine, Critical Care and Pulmonary Critical Care Fellowships
• Location: Chicago
• Full Time
• Hours: Monday-Friday, 8 am - 4:30 pm
• Required Travel: None

What you will do:

Provide direction, leadership, and management of the daily operations and logistics of the fellow programs through planning, organizing, and coordinating its administration. The position requires a comprehensive and detailed understanding of national accreditation policies, as well as a high degree of initiative, independent judgment and problem solving. The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting fellows, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and fellows regarding a range of issues, and managing internal and external program relations.

• Functions as a liaison between fellows, and institutional and regulatory administrative offices.
• Serves as the first point of contact to learners. The Program Coordinator will problem solve and resolve issues, using independent judgment to determine when appropriate to escalate issues to upper management.
• Administrative support of the program leadership.
• Administrative coordination of applications for new and ongoing regulatory accreditation.
• Committee administration, including producing agendas, papers and taking minutes for the Program Evaluation Committee and Clinical Competency Committee.
• Facilitates long range planning and administrative workflow of the following stages for leaners during the academic year
  • Licensing
  • Onboarding
  • Orientation
  • Matching
• Administrative coordination of recruitment and selection
  • Supports creation and maintenance of recruitment media including program website
  • Maintenance of the Electronic Recruitment Application System database
  • Scheduling and coordination of interviews
  • Responds to inquiries from prospective fellows and applicants, triaging to faculty when appropriate
  • Collation and analysis of applicant data and rank list
• Onboarding fellows
  • Liaison with other departments including human resources and information systems, and partner institutions to ensure fellows have the administrative support needed to begin training
  • Supporting fellows to complete the necessary regulatory applications to begin training, including but not limited to licensing, national provider identification, and CMS prescribing
  • Oversees program level orientation
• Assists in curriculum development and ensures that learners meet graduation requirements throughout the duration of the program.
• Maintaining databases
  • Maintains applicants and their stages in the recruitment process including their review status, interview status, offer status, and participation.
  • Maintains and analyzes sensitive data in support of the Diversity, Equity, and Inclusion Program and submits reports for match.
  • Maintains the fellows' e-portfolio system, new innovations. Responsibility includes tracking their rotations, performance, duty hours, and procedural competency. Program Coordinators act as the subject experts in tracking these areas. They will lead the analysis and make decisions regarding further action required by faculty, either through an immediate intervention or via the Program Evaluation Committee.
• Managing internal and external program relations:
  • On a daily basis, Program Coordinators manage relationships with the learners, faculty, partner institutions, and the medical staff who oversee rotations.
  • Serve as first point of contact for accreditation entities, including the ACGME and CPME.
• Maintaining documentation of program statistics, updates and organizing learners' permanent records.
• Maintaining and administering evaluation and assessment systems including New Innovations, procedure logs and annual reporting to the ACGME via WebADS.
• Coordination of rotations and learning activities including away rotations at partner institutions, electives, and outpatient rotations.
• Provides administrative supervision and support to fellows.
• Ensuring fellows remain up to date with professional requirements including basic and advanced life support training, licensing, verification of graduates' training programs for licensing and medical staff privileges.
• Observes hospital policies and procedures, environment and infection control standards.
• Participates in departmental meetings appropriate in-services and educational activities.
• Other duties as trained and assigned.

What you will need:

Education and Experience

• Minimum high school graduate; prefer two or more years of college course work.
• Minimum six months experience in a Graduate Medical Education environment preferred.

Knowledge and Skills

• Excellent interpersonal communication and public relations skills.
• Expert knowledge of operational requirements of programs and relevant ACGME requirements. Knowledge of basic licensing requirements for fellow physicians.
• Knowledge of Electronic fellowships Application Service and other fellowships program computer programs.
• Working knowledge of computers, common software such as Microsoft Office programs and must possess the ability to learn new software and optimize functionality for the benefit of the program.
• Ability to concentrate and remain composed in a busy, distracting office environment in high-pressure situations.
• Ability to interact positively and effectively with multiple departments.
• Ability to use good judgment and utilize independent decision-making skills to effectively problem solve, resolve issues and facilitate department efficiency and productivity.
• Ability to prioritize and organize tasks and to maintain flexibility in response to constantly changing demands.

Benefits:

• Premium pay such as shift, on call, holiday and more based on an employee's job (For eligible positions)
• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging-each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.