Contracting Coordinator

Work Schedule
Monday - Friday | 8:00 am - 5:00 pm EST

This position is a 100% remote work arrangement, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside in North Carolina, within a reasonable commuting distance of their assigned duty station.

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

The Office of Sponsored Programs ( OSP) partners with the research community to support and advance the University's research mission by providing leadership and expertise in research administration. OSP facilitates and manages all aspects of sponsored research administration for over $1B in sponsored awards each year while developing and maintaining strong relationships with campus partners and external sponsors. OSP is responsible for the following primary functions: (1) proposal review and submission, (2) award negotiation, (3) award management, (4) financial reporting and cash management, (5) F&A rate development, negotiation, and review, (6) cost analysis and research service center (recharge) rate development, (7) monitoring and oversight of time and effort reporting, (8) oversight of regulatory compliance, (9) training and development for research administration personnel, and (10) Project closeout and final reporting requirements. OSP provides complete sponsored project life cycle support (sometimes known as pre-award and post-award services) to faculty and staff.

There are four functional areas of responsibility within the Office of Sponsored Programs, which have the following types of positions: (1) program administration; (2) accounting, financial reporting, and cash management; (3) data management reporting and analysis; and (4) financial compliance, effort reporting, cost studies, and cost accounting standards ( CAS).

OSP serves as the official institutional signatory for the Chancellor and is responsible for reviewing and authorizing proposal submissions, as well as negotiating and administering awards on behalf of the University. These activities include monitoring institutional compliance for research and training activities, pre-award services, billing and financial reporting, cash management, cost analysis and compliance of research-related activities, verification of technical report and patent & invention report submissions by principal investigators (PIs), award closeout, and the implementation of information technology into research administration activities. OSP's centralized administrative functions facilitate the development and implementation of standardized policies & procedures across the University. They also provide training opportunities to improve University-wide efficiencies and communication to increase the quality of research administration.

This position is a 100% remote work arrangement, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside in North Carolina, within a reasonable commuting distance of their assigned duty station.

The Contracting Coordinator is responsible for supporting and collaborating with OSP staff, PI's and sponsors in a fast-paced, high-volume team environment facilitating various sponsored research functionalities. Duties include but not limited to:

- Daily monitoring and review of contract submissions in the ALICE system for completeness, accuracy and classification, as well as finalizing the submission for assignment within the ALICE system.
- Project setup for funded contracts, including management of compliance requirements and budget accuracy.
- Continual monitoring of the OSP Contracting email inbox and triaging as needed.
- Providing acknowledgement receipt or response to inquiry within 48 hours of email receipt, escalating issues to Managers and Contracting Officers as needed and appropriate.
- Identify and provide feedback on any areas that may benefit from process improvement that the coordinator identified in the course of job duties.
- Provide back-up for Contracting Coordinators from other Contracting Teams as needed.
- Support Contracting Managers with other duties as assigned.

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

* Experience working in a large research university and familiarity with the roles and responsibilities of various units and departments.
* Working knowledge of electronic contracting lifecycle systems.
* Knowledge of or experience with research contract types, including Clinical Trial Agreements, CDAs, DUAs, MTAs, and Services Agreements.
* Previous coordinator experience, including managing multiple inboxes and responding to external inquiries regarding status updates.

Not Applicable.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.