Office Support Specialist

Tecta America Corp.
United States, North Carolina, Indian Trail
13615 East Independence Boulevard (Show on map)
Mar 28, 2026
Description Position Summary: Provide comprehensive administrative support to all departments, regarding the day-to-day operations of the operating unit. Serve as a resource for the President, by providing information, answering questions and assisting with administrative projects as needed. Job Functions: Plan, organize, and establish objectives and goals for projects assigned. Perform general administrative functions related to sales estimates, including typing quotes and responding to administrative needs of the sales force. Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity Coordinate orientation efforts and assist in the onboarding of new hires Coordinate with Accounts Payable on filing or other administrative projects as required Develop periodic reporting tools and deliver ad hoc reports as needed Operate multi-line phone system and greet front office visitors Answer & route phone calls Handle incoming job applications Update daily check log Enter bank, EFT and credit card Deposits in Navision Luncheons & Meetings (order food and pick-up if necessary) Fill out Credit Applications Make travel arrangements as needed Create and prepare visual presentations as required Prepare expense reports Maintain common areas including conference rooms, reception area, kitchen- keeping area clean and stocked with snacks/beverages Maintain office supply inventory and order new supplies Responsible for office equipment (copiers, fax) operation and maintenance Assist with setting new hires up with ID's and computers IT assistance as needed Sort and distribute incoming mail Update and maintain company directory Responds to building maintenance requests Perform other related duties as assigned Knowledge, Skills & Experience (Essential): High School Diploma or equivalent Knowledge of office-related practices and procedures Computer skills and knowledge of office software packages including Microsoft Office Suite Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates Proficiency with Microsoft Word and Excel, including strong attention to detail Key Competencies: Superb communication skills Sound judgment and ability to make decisions Well organized; Adept at planning work and managing time Extreme attention to detail and high level of accuracy Initiative Integrity Adaptability Professional demeanor, including refusal to engage in gossip Willingness to learn Teamwork and collaboration Occupational Health and Safety: Compliance with workplace policies and procedures for risk identification, risk assessment and risk control Active participation in activities associated with the management of workplace health and safety Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace Working Conditions: Physical surroundings: Office environment with typical office machines and exposure to noise and temperature. Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 50 pounds Travel : None Hours: Subject to overtime