Corporate Administrative Assistant

Position Title: Corporate Administrative Assistant

Location: Houston, TX (Hybrid - Typically 3 days

on-site)

Classification: Non-Exempt, Hourly

Work Schedules: Monday - Friday, 9:00 AM - 5:30 PM

(7.5 hours per day; schedule is negotiable)

Summary

This role represents a global leader in the energy and natural

resources sector, offering a professional, stable, and team-oriented work

environment. They are seeking a reliable Administrative Assistant to manage the

daily operations of their Houston office. The office consists of approximately

30 professionals, including 20 international expatriate staff; the successful

candidate will feel comfortable and effective in this multicultural atmosphere.

The role offers a highly stable, long-term environment where the successful

candidate can focus on mastering a consistent set of daily operations. This

role is ideal for someone who finds satisfaction in maintaining organizational

excellence and is eager to expand their skillset beyond administrative but into

HR, IT, and Accounting support. While prior corporate administrative experience

is a strong plus, the team welcomes entry-level talent or professionals eager

to pivot into a corporate administrative career. Comprehensive on-the-job

training and a full handover will be provided by the current team member.

Essential Duties and Responsibilities include but are not limited

to:

Office Administration (75%)

• Provide
  
  administrative support to ensure the efficient operation of the Houston
  
  office.
• Coordinate company
  
  vehicle operations, including managing leasing agreements, insurance
  
  maintenance, and registration renewals.
• Physically arrange
  
  the pickup and return of leased cars between dealerships and the office
  
  (requires a valid driver's license).
• Assist in
  
  coordinating company events, holiday parties, employee engagement
  
  activities, and anniversary acknowledgments.
• Support the
  
  creation of the annual company holiday calendar and communicate updates to
  
  the team.
• Serve as the
  
  primary point of contact for building management and third-party vendors.
• Manage and order
  
  office, kitchen, promotional, and emergency supplies.
• Handle
  
  incoming/outgoing mail, packages, phone calls, and greet office visitors.
• Coordinate
  
  maintenance for office furniture, equipment, and plants.
• Manage office
  
  parking contracts and handle seasonal greeting cards, gifts, and
  
  donations.
• Provide logistics
  
  support for visiting VIP executives (lodging, meals, and transportation).
• Maintain and
  
  update the company directory and manage office security cards/keys.
• Perform clerical
  
  duties (photocopying, scanning, printing) and general company errands as
  
  needed.

Administrative Support for Specialized Functions

• Basic HR Support:
  
  Assist with onboarding preparation, benefits enrollment distribution, and
  
  updating office bulletin boards.
• Basic IT Support:
  
  Act as the local point of contact for the New York-based IT Manager;
  
  assist with troubleshooting local devices or conference room equipment
  
  when requested.
• Basic Accounting
  
  Support: Issue physical checks for payments, deposit incoming checks, and
  
  assist with managing employee corporate credit card accounts.
• Asset Tracking:
  
  Conduct periodic fixed asset inventories to ensure accurate documentation
  
  of company property.

Qualifications

• Fluency in English
  
  (reading, writing, and speaking).
• Must demonstrate
  
  an active willingness to be flexible. While the role is primarily a 3-day
  
  hybrid model, candidates must be available to work on-site 4 days a week
  
  on occasions when administrative needs arise.
• Ability to work
  
  effectively in a team-oriented environment with a high percentage of
  
  international/expatriate staff.
• A dedicated
  
  professional who enjoys a stable, consistent role and is comfortable
  
  becoming an expert in administrative functions.
• A proactive,
  
  "can-do" attitude toward supporting broad business functions
  
  such as HR, IT, and Accounting as part of their daily responsibilities.

Required

• Valid Texas
  
  driver's license with a clean record (required for occasional errands and
  
  vehicle transport).
• Proficiency in
  
  Windows OS and MS Office (Word, Excel, Outlook).
• Ability to
  
  occasionally lift/move up to 20 pounds.

Preferred

• Associate degree
  
  or higher.
• One (1) year of
  
  experience in office administration (preferred, but no prior HR, IT, or
  
  Accounting experience is necessary).

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.