HR Coordinator

Irving, TX | Full-Time | Onsite

We are a fast-growing Al technology company redefining how companies hire talent. Headquartered in Mountain View, CA, with operations in Irving, TX, we thrive on speed, innovation, and execution - and our People team is no exception.

We are looking for a motivated, detail-oriented HR Coordinator to join our lean, high-performing HR team. This is an entry-level opportunity crafted for someone eager to build a meaningful HR career in a fast-paced, startup-minded environment. You will work closely with and directly support our Sr. HR Generalist & HR team, gaining hands-on exposure across recruiting, onboarding, benefits, payroll, compliance, and employee relations.

This role is your launchpad we invest in people who invest in themselves, and we are committed to helping you grow into a well-rounded HR professional.

You will directly support our Sr. HR Generalist and collaborate across the HR team to keep our people operations running smoothly. As you grow, so will your responsibilities.

• Coordinate and execute the full new hire onboarding experience, ensuring every employee feels welcomed, prepared, and set up for success.
• Partner with the Sr. HR Generalist to continuously improve onboarding processes, checklists, and documentation.
• Support offboarding logistics including exit interviews, system access terminations, and equipment returns.

• Maintain accurate, up-to-date employee records across all stages of the employment lifecycle in our HRIS platform.
• Audit HR data regularly and flag discrepancies to the Sr. HR Generalist for resolution.
• Generate standard reports and assist in preparing data for leadership review.

• Serve as the first point of contact for employee benefits questions.
• Coordinate open enrollment, qualifying life event changes, and vendor communications.
• Track and reconcile monthly benefit invoices and assist with audits.

• Assist with biweekly payroll processing - collecting, verifying, and entering changes such as new hires, terminations, LOAs, and compensation adjustments.
• Respond to employee payroll inquiries with professionalism and accuracy, escalating issues as needed.
• Support payroll compliance efforts; payroll tax experience is a plus.

• Support the recruiting process end-to-end: posting roles, scheduling interviews, coordinating with candidates, and maintaining our ATS.
• Assist the Sr. HR Generalist with screening calls and candidate communication, gaining hands-on interviewing experience over time.
• Help ensure a positive candidate experience at every touchpoint.

• Track federal, state, and local compliance requirements and help maintain up-to-date HR policies, handbooks, and documentation.
• Assist with filing, reporting, and records retention in accordance with applicable laws.
• Support the Sr. HR Generalist in preparing for audits, open enrollment, and other cyclical HR events.

• Provide day-to-day administrative support to the HR team managing calendars, drafting communications, coordinating logistics, and keeping projects on track.
• Take initiative on ad hoc projects as the team grows and needs evolve.

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred, but not required.
• 1-3 years of experience in an HR, administrative, or related support role.
• Familiarity with HRIS platforms and general HR processes.
• Strong organizational skills with a high attention to detail nothing falls through the cracks on your watch.
• Excellent written and verbal communication skills; comfortable corresponding with employees at all levels.
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion.
• Recruiting or interviewing experience is a plus.
• Payroll experience is a plus; payroll tax knowledge is an added bonus.

• Commit and deliver: you follow through on what you say you will do, meet deadlines, and hold yourself accountable to a high standard of quality even when things get hectic.
• Hungry and proactive: you don't wait for instructions. You anticipate what the Sr. HR Generalist and team need, spot gaps before they become problems, and raise your hand for more.
• Show respect and earn trust: you handle sensitive employee information with absolute discretion, build credibility through consistency, and show up with professionalism and care in every interaction.
• A team-first mindset you understand that HR exists to support the people who power the business, and you take that responsibility seriously.
• A fast learner who embraces change and thrives in a dynamic, startup environment where priorities shift quickly.
• Organized and calm under pressure - you can juggle multiple priorities without losing attention to detail.

• Competitive compensation based on experience.
• Hands-on mentorship from our Sr. HR Generalist you will learn every aspect of the HR function alongside an experienced partner.
• Real responsibility from day one this is not a coffee-and-copies role; your work directly impacts our people and culture.
• A clear growth path as you develop your skills and our company scales.
• A collaborative, high-energy team that values curiosity, initiative, and continuous improvement.
• Full-time, onsite position based in our Irving, Texas office.

From day one, hireEZ set out to build advanced Al that empowers a world where jobs find people. In a time of growing data and intelligence, we believe opportunities should reach talent swiftly and precisely. As a technology-first company, hireEZ pushes the limits of Al-driven recruiting. From creating the world's largest Talent Knowledge Graph to leading with Agentic Al, we are reshaping how hiring works. Join us in building the future of work and unlocking new possibilities.

hireEZ * Irving, TX * Full-Time * Onsite