Computerized Maintenance Management System Administrator

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school diploma or GED equivalent

2. Completion of training beyond high school (i.e., technical school, apprenticeship, trade schools or college)

3. Valid Driver's License - must be maintained during employment period.

EXPERIENCE:

1.Two (2)+ years of experience managing a CMMS platform

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor's degree in Information Systems, Engineering, Facilities Management, or related field

EXPERIENCE:

1. Five (5) years of experience managing a CMMS platform

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. CMMS Management - Administer and maintain the CMMS database, ensuring data integrity and system functionality.

2. Preventive Maintenance & Work Orders - Develop and manage preventive maintenance schedules, work orders, asset tracking, and inventory of new and expired assets.

3. Data & Reporting - Utilize Analytics/AI, Excel, and Word to analyze system performance, create reports, and support decision-making.

4. Training & Support - Provide training and technical support to staff using the CMMS platform and related data tools.

5. System Optimization - Collaborate with maintenance, regulatory, and IT teams to improve system efficiency.

6. Troubleshooting & Upgrades - Troubleshoot system issues, implement updates, and coordinate with vendors as needed.

7. Compliance & Documentation - Ensure compliance with company and regulatory maintenance standards while maintaining accurate documentation. Maintain 100% accurate digital records for inspections from The Joint Commission (TJC), CMS, FDA, and OSHA. This includes tracking environment-of-care rounds and life safety system testing.

8. Contract Management - Maintain repository of associated maintenance contracts.

9. Capital Planning - Maintain transparent repository of associated deferred maintenance projects.

10. Asset Lifecycle Management - Manage the database for over 15,000+ assets. Track age and lifespan of assets.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must have the physical capability to stand, walk, reach, climb, and ascend/descend stairs and ladders, for a maximum of six (6) to eight (8) hours.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Uses proper precautions in the performance of duties in which the following exposures may occur: temperatures above 100~F and/or below 45~F for sustained periods; heights above 6 feet, i.e., ladders, scaffolding, etc.: vibrations; skin and/or lung irritants such as solvents, paints, lubricants, etc.

2. Appropriate dress for above-mentioned exposures is required.

3. Use of Safety equipment is required.

4. Use of protective wear, such as goggles, gloves, boots, masks, etc., is required.

SKILLS AND ABILITIES:

1. Proficiency in Analytics\AI, Microsoft Excel (pivot tables, formulas, data analysis), and Microsoft Word (report generation, documentation).

2. Strong understanding of preventive and corrective maintenance workflows.

3. Excellent problem-solving skills and ability to work independently.

4. Strong communication and training skills.

5. Knowledge of system networking and IT applications

6. Deep understanding of hospital building systems (e.g., medical vacuum, fire suppression, critical ventilation) and relevant codes like NFPA 99, NFPA 101, NFPA 110

Additional Job Description:

Scheduled Weekly Hours:

Shift:

Exempt/Non-Exempt:

Company:

Cost Center:

Address:

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.