Proposal Manager

At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 120+ year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds.

We are looking for an experienced Proposal Manager to join our corporate team.The Proposal Manager will be responsible for managing and producing competitive, compelling, and compliant responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other procurement documents for civil infrastructure projects. This individual will lead the proposal development process from opportunity identification through final submission, collaborating with cross-functional teams including preconstruction, estimating, operations, and marketing. In addition to proposal responsibilities, the Proposal Manager will oversee marketing and communications efforts. This includes managing branding initiatives, developing marketing collateral, supporting business development, and overseeing external communications that promote the company's reputation across California's public works and civil construction sectors

Essential Functions

• Lead the end-to-end proposal process, including development of schedules, compliance matrices, and assignments of deliverables.
• Analyze RFP/RFQ requirements and develop compliant, client-focused response strategies in collaboration with business development and operations leads.
• Facilitate internal kickoff meetings, storyboard sessions, and color team reviews to align on win themes and differentiators.
• Coordinate with marketing staff to ensure branding, graphics, and presentation elements align with proposal strategy and client expectations.

• Serve as the primary point of contact for proposal efforts, coordinating with estimators, engineers, project managers, safety professionals, and executives.
• Manage and mentor a small team of proposal and marketing staff, assigning tasks and reviewing deliverables to ensure quality, consistency, and deadlines are met.
• Provide guidance to technical contributors and ensure timely delivery of narratives, project sheets, resumes, and supporting content.
• Interface with clients, subcontractors, and partners for joint venture or teaming arrangements as needed.

• Write, edit, and proofread original content for executive summaries, technical approaches, staffing plans, safety narratives, and past performance sections.
• Ensure consistency in tone, branding, and messaging across all proposal materials.
• Maintain accuracy and relevance of boilerplate content, resumes, and project descriptions.
• Contribute to the development of marketing copy for collateral such as brochures, capability statements, and award submittals.

• Ensure that all proposals meet client instructions, formatting requirements, and submission deadlines.
• Manage document version control and secure appropriate internal approvals prior to submittal.
• Prepare final deliverables in printed and digital formats in accordance with agency submittal guidelines.
• Review all marketing and communications materials for compliance with internal standards and public agency expectations.

• Maintain and update a central content library including resumes, project write-ups, brand templates, and standard company materials.
• Lead post-proposal debriefs to identify lessons learned and implement process improvements across both proposal and marketing functions.
• Oversee the creation and organization of marketing materials, including project photography, presentation decks, event materials, and social media content.
• Support and execute company-wide marketing initiatives such as newsletters, public relations, and digital content development to promote the company's brand and achievements.

Education

• Bachelor's degree in Business Administration, Civil Engineering, Construction Management, English, Communications, Marketing, or a related field.

Experience

• 8+ years of experience managing proposals in the heavy civil, infrastructure, or general contracting industry.
• Proven success developing proposals for public agencies such as Caltrans, LA Metro, LAWA, or local municipalities.

Specific Job Knowledge, Skills And Ability

The individual must possess the following knowledge, skills and abilities:

• Exceptional written and verbal communication skills with the ability to translate technical content into persuasive narrative.
• Highly organized and detail-oriented with a thorough and methodical approach to content development and document management.
• Demonstrated ability to meet tight deadlines, manage multiple priorities, and maintain quality under high-pressure, time-sensitive environments.
• Responsible and accountable with a strong sense of ownership over the proposal process and final deliverables.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe InDesign, and SharePoint.
• Familiarity with procurement methods including Progressive Design-Build (PDB), CMGC/CMAR, and Design-Build (DB).
• Preferred experience working on proposals with joint ventures or alternative delivery methods.
• Willingness to work extended hours when necessary to meet critical proposal deadlines.
• Familiarity with branding, digital marketing, and external communications strategies is a plus.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Most time spent in an indoor office environment
• Sitting at a desk for prolonged periods of time
• Listening and speaking to others
• Occasional lifting of files and boxes up to 20 lbs
• Pushing/pulling of file cabinets
• Extended visual use of a computer screen
• Frequent typing
• Occasional travel

Company Benefits Package

In addition to offering a comprehensive benefits package for all employees - including a superior health benefits package - Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Annual Salary Range: $120,000 - $170,000 (this may be negotiable).

Relocation assistance will be provided to candidates outside of the local area on a case-by-case basis.

Visit us at: www.griffithcompany.net

Griffith Company is an equal opportunity employer and an employee-owned company.

Important Notice to Staffing Agencies/Recruiting Firms

Griffith Company will not accept unsolicited resumes from any sources other than directly from a candidate, Griffith Company employee or any of our external recruiting partners whom we already have an executed written agreement with. Any unsolicited resumes sent to any of the following will be considered Griffith Company property: Griffith Company mailing address, fax machine or email address; Griffith Company employees; or to Griffith Company's applicant/candidate database. Griffith Company will NOT pay a fee for any candidate placement resulting from the receipt of an unsolicited resume. Griffith Company will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Griffith Company's Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Griffith Company will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Griffith Company's CEO, Executive Vice President or Human Resources Director. No other Griffith Company employee is authorized to bind Griffith Company to any agreement regarding the placement of candidates by Agencies.