Assistant Controller - Operations - Financial Services

TITLE

Assistant Controller - Operations

JOB SUMMARY

The Assistant Controller - Operations supports the Chief Accounting Officer & Controller in managing the university's accounting operations, ensuring accurate financial reporting, increasing the efficiency of accounting procedures, maintaining strong internal controls, and overseeing daily accounting activities. This position is responsible for maintaining continuous compliance with federal, state and university requirements for accurate and timely financial records. Independent thought and judgement are required as well as personal initiative in completing required and assigned tasks. Work is performed independently under the general supervision of the Chief Accounting Officer & Controller and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Chief Accounting Officer and Controller

Supervises: Personnel as assigned

ESSENTIAL DUTIES - May include, but not limited to the following:

• Supervises the work of professional accountants to accurately record in the general ledger and document accounting transactions. May include prioritizing and coordinating work activities for accounting/financial staff.

• Assists with the preparation of the TWU Annual Financial Report. This includes recurring reconciliations and compiling of data throughout the fiscal year to ensure accurate reporting.

• Assists with month-end, quarter-end, and year-end general ledger closing procedures.

• Prepares ad hoc financial reports and data as requested by TWU management and external agencies.

• Reviews accounting documents for adherence to financial reporting guidelines.

• Audits and reconciles transactions in the University's accounting system.

• Prepares, reviews and posts journal entries to accurately report all financial transactions.

• Oversees and coordinates various financial reporting projects, including process improvement initiatives, efficiency increasing efforts, and other accounting activities.

• Analyzes financial data and reports to provide actionable information to management.

• Assists the Chief Accounting Officer and Controller with ensuring the accuracy and efficiency of the University's accounting system.

• Monitors and reviews federal and state regulations that stipulate specifications for required policies and procedures related to financial reporting.

• Reviews and authorizes financial transactions to ensure compliance with the University,

• Federal and State rules and regulations. Prepares required external financial reports.

• Oversees the maintenance of accounting records in accordance with generally accepted accounting principles and university policies.

• Formulates procedures and policies to assure continuing compliance with University policies and external regulations.

• May establish job standards for subordinate staff and effectively evaluate staff under charge. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

• Coordinates and conducts training for staff.

• Continues excellent customer service with departmental inquiries related to the accounting system.

• Reviews business practices for improvements in efficiency.

ADDITIONAL DUTIES

• Performs other duties as requested.

EDUCATION

Bachelor's degree in accounting or related area with an emphasis in accounting. Master's degree preferred.

EXPERIENCE

Five years' experience in financial management. CPA preferred. Texas state higher education accounting experience preferred.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to plan, direct, and evaluate a complex operation, using human resources, time, funds, and other resources for the accomplishment of long-term and short-term goals of the institution.

• Ability to provide effective leadership while conducting multiple complex assignments in an environment that highly regulated. Maintaining professionalism, proficiency and composure is expected.

• Ability to coordinate the work of other employees, providing direct instruction and supervision as assigned.

• Ability to manage tasks effectively in an often fast paced work environment with heavy focus on proficiency, accuracy and quality customer service.

• Ability to prioritize, organize, delegate and effectively complete assigned duties and responsibilities to meet deadlines.

• Knowledge of Federal Cost Accounting and Financial Reporting Standards as promulgated in OMB Circulars and Agency Guidelines.

• Knowledge of THECB and Texas Comptroller standards, policies and procedures for financial management, accounts payable and reporting of grant funds.

• Knowledge of policies and procedures for financial management of funds drawn for Department of Education Title IV funds.

• Knowledge of advanced accounting.

• Working knowledge of office practices and methods.

• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

• Ability to establish and maintain effective work relationships with students, faculty, staff and the public.

• Ability to communicate effectively orally, by phone, in person and in writing.

• Ability to represent the department and University in a friendly, courteous and professional manner.

• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman's University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate's ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman's University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.