Administrative Assistant

Solenis is a leading global provider of water and hygiene solutions. The company's product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, cleaners, disinfectants, and state-of-the-art monitoring, control and delivery systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments. Headquartered in Wilmington, Delaware, the company has 78 manufacturing facilities strategically located around the globe and employs a team of over ~23000 professionals in >160 countries across six continents. Solenis is a 2025 Best Managed Company Gold Standard honoree.

For additional information about Solenis, please visit www.solenis.comor follow us on social media.

Job Role: The purpose of this position is to perform all necessary administrative functions and assigned project work as required to ensure a functional office environment.

Relationships: Interacts with all employees throughout the organization as well as outside vendors.

• Answer phones, greet and announce visitors.
• Procurement, inventory, distribution, and invoice processing of all Maintenance purchase orders, employee uniforms and miscellaneous shipping supplies, office supplies & janitorial supplies.
• Back up Materials Manager with purchasing, filing and any other functions necessary.
• Responsible for the order/reorder/release of all company forms and related printed material.
• Share in company store duties to include ordering, checking inventory, stocking shelves, waiting on customers, processing invoices and balancing cash drawer.
• Maintain system for retention of company records according to established standard.
• Process outgoing mail, distribute incoming mail and prepare UPS shipments.
• Responsible for handling procurement card for Maintenance/Plant invoices and reconciling card on a monthly basis.
• Additional administrative duties as necessary.

Customer Skills: Dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Honesty/Integrity: Acts with integrity. Is trusted and seen as a direct, truthful individual. Can present truth in an appropriate and helpful manner. Keeps confidences, admits mistakes; doesn't misinterpret him/herself for personal gain. Stands up for convictions and values and makes difficult decisions.

Teamwork: Strives for win/win solutions; co-operates with co-workers to achieve goals; provides support and encouragement to co-workers; brings substantive conflicts and disagreements into the open and attempts to resolve them collaboratively.

Organizational Skills: Must be able to prioritize and organize requests from a project perspective. Must be able to multi-task.

Communication Skills: Excellent verbal and written skills.

Problem Solving: Must be able to trouble shoot when orders are delayed.

Technical Skills: Must be proficient with a computer and a multi-line phone system. Have a working knowledge of Word, Excel, e-mail system, and internet. Also, should have experience with fax machine, copier, scanner, and postage meter.

Minimum Education Required: High school diploma or equivalent

Minimum Experience required: 1 - 2 years previous experience preferred

Physical Requirements: Sits for periods of up to 4 hours at a time. Must be able to lift up to 45 pounds occasionally.

This Position Description describes the principal functions, the level of knowledge typically required, and the scope of responsibility for the position. This should not, however, be construed as an all-inclusive listing of requirements. Individuals may perform other duties as assigned, deemed necessary, and clearly defined via customized job descriptions or objective based management techniques.

We understand that candidates will not meet every single desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you.

At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits which include medical, dental, vision & 401K, and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, whether in the lab or the field, consider joining our team.

Solenis is proud to be an Equal Opportunity Affirmative Action Employer, including Minorities / Women/ Veterans / Disabled.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Should you require assistance in applying to this opportunity, please reach out to Solenis Talent Acquisition at talentacquisition@solenis.com