Business Coordinator, Intelligent Care - 138810

The Business Coordinator, Intelligent Care & Chief Medical Officer (CMO) Administration, is an administrative professional responsible for executing and managing operational, financial, and project management activities in support of the West Health Accelerator, medical director infrastructure, and select CMO strategic initiatives. This role independently manages a broad range of operational responsibilities - including project coordination, financial tracking, reporting, and process improvement - while applying strong analytical and organizational skills to support complex initiatives in a large healthcare environment.

West Health Accelerator Operations & Project Management

• Coordinate business and administrative operations supporting the West Health Accelerator, including project tracking, reporting, and meeting coordination.
• Monitor KPIs, timelines, and deliverables; prepare dashboards and executive-level materials for leadership.
• Support financial processes including invoicing, tracking, and reconciliation, and assist with resource and timekeeping coordination.

Medical Director Operations & Governance Support

• Support oversight and administration of Medical Director Agreements, ensuring accuracy, compliance, and timely processing.
• Partner with Finance and leadership to track budgets, funds flow, and program performance.
• Develop and maintain reporting, dashboards, and standardized processes to support transparency and operational efficiency across the medical director enterprise.

Strategic & Special Projects (CMO Administration)

• Support planning and coordination of complex, time-sensitive initiatives on behalf of CMO Administration leadership.
• Contribute to process improvement and operational initiatives that address systemwide priorities.

Organizational Operations & Analysis

• Manage financial tracking, reporting, and administrative operations; perform analyses to support resource planning and program performance.
• Develop standardized processes, draft communications, and represent the department in cross-functional initiatives as needed.

• Seven (7) or more years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training. Related experience includes prior executive assistant, business coordinator or project analyst/management experience.

• Knowledge of common organization-specific and other computer application programs.

• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.

• Ability to use discretion and maintain all confidentiality.

• Analytical / problem-solving skills.

• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.

• Ability to multi-task with demanding timeframes.

• Strong policy analysis techniques.

• Direct experience supporting a medium to large-scale, enterprise-level initiative (e.g., innovation accelerator, digital health, AI/analytics program, or system-wide clinical transformation) within a highly matrixed organization.

• Advanced proficiency in financial and operational analytics, including building and maintaining executive-level dashboards, managing complex funding structures and/or physician compensation tracking, and independently developing reporting frameworks that inform strategic decision-making.

• Track record of operating with a high degree of autonomy in ambiguous environments, including standing up new processes (e.g., invoicing, timekeeping, KPI tracking), driving cross-functional alignment, and influencing stakeholders across clinical, operational, and finance domains without direct authority.

• Must be able to work various hours and locations based on business needs.

• Employment is subject to a criminal background check and pre-employment physical.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace