Position Details
Position Information
| Recruitment/Posting Title |
Administrative Director of the Health Professions Office |
| Job Category |
Staff & Executive - Administrative & Support |
| Department |
Division of Life Sciences (DLS |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking an Administrative Director of the Health Professions Office. The Administrative Director for the Health Professions Office (
HPO) is responsible for providing overall leadership and direction for all aspects regarding students interested in attending medical, osteopathic, dental, optometry, physician assistant, chiropractic, and podiatric schools. These students come from all undergraduate and graduate units in New Brunswick, as well as our alumni population. In addition to being the sole full-time advisor, the Director develops advising initiatives that serve the students from their orientation through graduation and as alumni. The Director anticipates complex functional needs and develops recommendations and solutions for problems, policies, and services that meet the needs of this diverse population while coordinating with the priorities of the overall University.
Among the key duties of this position are the following:
- Supervises professional, support and student staff and designs and coordinates all efforts relating to pre-health advising for approximately 3,000 students.
- Develops collaborative and strategic alliances with internal constituents, such as individual Academic departments, Student Life, Academic Engagement, Deans of Students, Registrar, Career Services, Financial Aid and the Foundation and external agencies such as the American Association of Medical Colleges, the American Association of Colleges of Osteopathic Medicine, the American Dental Education Association, the National Association of Advisors in the Health Professions, St. Peter's University Hospital, and Princeton HealthCare System toward the goal of best practices and enhancing the experience of prehealth students.
- Maintains and enhances school and college-wide leadership capabilities in her capacity as resident authority on prehealth student issues.
- Provides leadership for university-wide initiatives by serving collaboratively and forging strategic alliances to accomplish university goals; these initiatives include leadership on joint program committees and collaboration with many university offices (Robert Wood Johnson Medical School, New Jersey Medical School, New Jersey School of Dental Medicine, the School of Health Related Professions Physician Assistant Program, Department of Alumni Relations, and the Office of Academic Affairs, etc.).
- Provides overall leadership and direction for all functions of the Health Professions Office on Busch Campus, anticipating complex functional needs and providing solutions to serve the students who seek advising in regard to academics and extra-curricular activities to enhance admissions portfolios for admissions to health programs.
- Provides leadership and supervision for professional and clerical staff, as well as graduate and undergraduate mentors and facilitates appropriate policy questions and adjudication and the smooth running of day-to day office functions.
- Oversees budget and office payroll. Functions as a seasoned professional with strong organizational, communication, problem solving and decision-making abilities in a complex, diverse environment.
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| FLSA |
Exempt |
| Grade |
07 |
| Salary Details |
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| Minimum Salary |
94492.000 |
| Mid Range Salary |
119604.000 |
| Maximum Salary |
144715.000 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
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| Position Status |
Full Time |
| Working Hours |
37.50 |
| Standard Hours |
37.50 |
| Daily Work Shift |
Day |
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
Admin Assembly (MPSC) |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
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| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- A minimum of a Master's degree and a minimum of 5 years of experience in academic affairs setting.
|
| Certifications/Licenses |
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| Required Knowledge, Skills, and Abilities |
- Outstanding organizational and communication skills.
- Substantial understanding of the issues and trends related to pre health professions students and the demonstrated skills to apply principles and concepts to everyday challenges.
- Excellent decision-making skills and public speaking agilities.
- Ability to interface with a diverse group of constituents ranging from students to parents to medical school personnel, as well as the general public.
- Specialized knowledge of medical, osteopathic, and physician assistant programs throughout the country.
- Ability to learn new systems at a rapid pace.
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| Preferred Qualifications |
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| Equipment Utilized |
- The SRDB, advisor databases for the American Association of Medical Colleges and the American Association of Colleges of Osteopathic Medicine, Medical School Admissions Requirements database, HPOdrome, Microsoft Office, Sequel, Rias, Joomla.
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| Physical Demands and Work Environment |
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| Special Conditions |
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Posting Details
| Posting Number |
26ST0669 |
| Posting Open Date |
04/03/2026 |
| Special Instructions to Applicants |
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| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Rutgers University - New Brunswick |
| City |
Piscataway |
| State |
NJ |
| Location Details |
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Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
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