Office Coordinator

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Are you looking for a position that will leverage your attention to detail and knack for precision? Your skills may be an excellent resource for the Office Coordinator role with the Maricopa County Human Services Department!

As the Office Coordinator, you will focus on facilities management by providing administrative support essential to operations. You will be responsible for the administration of vehicles and equipment, including repair and preventative maintenance tracking, maintaining up-to-date operational policies and procedures, and coordinating with vendors to ensure timely delivery scheduling and the resolution of any facility-related concerns. You will interact with internal staff, other County Department staff, and external staff. You will bring a proactive approach to support the department's objective of providing exceptional service and maintenance support.

Join a team with a purpose - apply now!

***Please note that this role is a contract position with benefits, funded through June 30, 2027.***

About the Administrative Services Division

The Administrative Services Division delivers strategic, efficient, and professional support to all Divisions within the Human Services Department, enabling the delivery of high-quality, responsive services. As a trusted business partner, the Administrative Services Division ensures alignment of administrative functions with the Department's mission, upholds regulatory compliance, and optimizes the use of public resources. We are committed to operational excellence, fiscal stewardship, transparency, and continuous improvement-proactively addressing challenges and driving effective results.

About the Department

The Maricopa County Human Services Department (HSD) builds resiliency in the community and promotes the well-being of County residents experiencing adversity through a variety of programs and services to help people and families thrive. These opportunities include early childhood education, housing, homeownership, independent living services for seniors and adults with disabilities, career development for job seekers with barriers to employment, crisis rental and utility assistance, and support for people experiencing homelessness. HSD is committed to delivering innovative and comprehensive services in a collaborative approach that preserves dignity, promotes respect, and facilitates social and economic mobility.

In 2025, the Human Services Department was the proud recipient of 23 Achievement Awards from the National Association of Counties (NACo), highlighting the Department's commitment to providing support for low-income and at-risk communities. Maricopa County Human Services was honored for a wide variety of programs showcasing their valuable work including Regional Solutions to Homelessness in Rural and Underserved Communities, Pathway to Rapid Reemployment, Tonopah Fire Station Improvements, Refugee Relocation Assistance Program, Early Education Division's EVIT Expanded Partnership, and several other initiatives.

Join our team and unlock your potential!

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including an incentive

• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the County's Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

We Require

• Three years of progressive clerical/administrative experience
• High School Diploma/GED
• Post-secondary education may substitute for the experience requirement on a year-for-year basis

Other Requirements

• Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire
• Must complete background check and fingerprint identification upon hire to secure and maintain DPS Fingerprint Clearance Card

We Also Value

• Advanced clerical/administrative experience
• Proficient in Microsoft Office Suite, including Word, Excel, and publishing protocols
• PDF document development

Job Contributions

• Develop purchase orders and acquisition requests for goods and services necessary for the Human Services Department, ensuring timely and cost-effective procurement
• Oversee the distribution and allocation of office supplies and equipment essential for the operation and upkeep of the organization's facilities group
• Maintain detailed records and logs of daily operations, including incident reports, accident summaries, maintenance requests and statuses, and other notable events related to facility management
• Develop, create, and maintain documents and information on shared computer drives, including organizing, updating, and keeping all logs current for compliance
• Manage and prioritize facility service requests under the oversight of the Facilities Supervisor, directing necessary repairs or remediation to the appropriate lessor or the County's Facility Management Department as required. Ensure coordination and compliance with supervisory guidance to uphold organizational standards and objectives
• Assist in developing, updating, and maintaining critical operational documents such as Emergency Procedures, Continuity of Operation Plans (COOP), Scope of Work, and Fire Drill/Evacuation Protocols and maps to ensure employee safety and regulatory compliance
• Coordinate the management of the organization's vehicle fleet, including scheduling regular maintenance, monitoring usage, ferrying vehicles to and from Equipment Services, and serving as the primary point of contact with Equipment Services
• Manage parking logistics, including allocating and monitoring parking passes, authorizing parking validations, coordinating with the parking vendor, and maintaining a current record of parking usage
• Liaise with external vendors or internal Facilities staff to schedule and oversee routine maintenance and repair work, ensuring facilities are well-maintained and operational
• Handle all aspects of document management, including the coordination of document storage, shredding services, and the retrieval of archived documents, ensuring compliance with data protection regulations

Working Conditions

• Position is primarily based in an office environment. However, this position will be required to travel to and from various county offices and locations using their own vehicle or a county vehicle
• This position's work location is split between 234 N. Central Ave, Phoenix, 85210, and 1001 West Southern Ave, Mesa, 85210, and may telework up to once per week after a period of time

Selection Procedure

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.

Apply Now!