PLS Administrative Business Manager

Shift:

Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.

Administrative Business Manager (ABM)- Pace Life Sciences Lebanon, New Jersey

A great next step for bookkeepers, office managers, and early career business/finance graduates

Summary

The Administrative Business Manager (ABM) plays a key role in keeping our site running smoothly by supporting day-to-day financial operations, billing, purchasing, and administrative processes. This is an excellent opportunity for someone with bookkeeping, office management, or early accounting/finance experience who wants to grow into a broader business operations role. You'll work closely with the Site Leader, department managers, and corporate finance teams while building hands on experience in financial reporting, budgeting, and revenue management.

Billing & Customer Support

• Review financial documents for accuracy, proper coding, and correct calculations
• Assist with Profit & Loss (P&L) reviews to ensure revenue and expenses are recorded correctly.
• Maintain Work in Progress (WIP) entries and support revenue tracking.
• Review financial data to spot errors, unusual trends, or coding issues.
• Prepare and send customer invoices.
• Research and resolve billing questions or discrepancies.
• Review aging reports and support collection efforts for overdue balances.
• Work with internal teams to ensure accurate and timely billing.

Purchasing & Vendor Coordination

• Assist with purchase orders (POs), vendor payments, and purchasing workflows.
• Ensure correct department and account coding for purchases.
• Help resolve vendor billing or payment issues.

Compliance & Administrative Support

• Ensure financial processes follow company policies and regulatory requirements.
• Maintain accurate records and support audit readiness.
• Provide general administrative support to keep operations running efficiently

Who This Role Is Great For

• Bookkeepers who want to expand into broader financial operations.
• Office managers who enjoy numbers, organization, and cross department coordination.
• Recent business or finance graduates who are looking for a strong foundational role with room to grow.
• Anyone detail oriented who likes solving problems, improving processes, and working with both numbers and people

Qualifications

• Bachelor's degree in business, finance, accounting, or related field - or equivalent experience in bookkeeping, office management, or administrative financial support.
• 1-2+ years of experience in financial operations, accounting support, invoicing, purchasing, or office administration preferred.
• Familiarity with P&L statements, budgeting, accruals, or revenue concepts is helpful (we can train the right candidate).
• Experience with systems like LIMS, Salesforce, Great Plains, or Workday is a plus.
• Strong Excel skills and proficiency with Microsoft Office.
• High attention to detail and accuracy.
• Strong communication skills and comfort working with multiple teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality of financial and business information.

Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.

Benefits
When you join Pace, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.

Equal Opportunity Employer

Pace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.