Event Coordinator

The Division of Student Affairs comprises over 30 departments, each responsible for providing various student support, services, and educational programs accessible to the university community. With over 300 full-time employees and over 1200 student workers, the Division supports Pirate success through environments that enhance student development, engagement, belonging, well-being, and career readiness. The Division strives to be a national leader in developing student experiences that positively transform lives and communities through work that makes students the focal point of our services, policies, and programming; creates a community where all feel safe, included, and welcomed; treats each other with dignity and civility, and recognizes every individual has rights, ideas, and beliefs; maintains open and honest interactions, and delivers high-quality programming, services, and resources through continuous reflection and improvement.

Event Coordinator for ECHI at ECU which reports to the Assistant Director of Central Reservations, Conference and Event Planning Office, housed in Student Life within Student Affairs. This position supports event operations at ECHI and provides additional operational support for the Health Sciences Student Center.

Audio-Visual & Technical Support:
The Events Coordinator will provide direct audio-visual technical support for events at ECHI and the Health Sciences Student Center. Operate and troubleshoot advanced AV systems including control booth technology, presentation systems, livestream/recording platforms, lighting, and sound equipment. Assess client technical needs and recommend appropriate solutions. Coordinate with ITCS and other campus partners for technical troubleshooting and equipment upgrades.

Policy & Operations Oversight:
Develop, revise, and communicate building use policies and operational guidelines. Monitor event activities to ensure compliance with university policies and safety standards. Evaluate event processes and recommend improvements to enhance operational efficiency and customer experience. Serve as a decision-maker during events, resolving complex or time-sensitive issues independently.

ECHI Internship Program Management:
The ECHI Events Coordinator will recruit, select, supervise, train, and evaluate participants in the ECU Department of Hospitality Management Internship Program. Coordinate formal internship experiences throughout the academic year, including scheduling interns for weekday, evening, and weekend events. Provide mentorship and training in event planning, client service, facility operations, and audio-visual technology. Serve as liaison with the Department of Hospitality Management to provide performance evaluations and academic feedback.

Events Administration & Client Relations:
Serve as the Events Coordinator for the East Carolina Heart Institute ( ECHI) and provide operational support for the Health Sciences Student Center. This position is responsible for the full lifecycle management of events from initial inquiry and consultation through execution and post-event follow-up. Responsibilities include scheduling banquet rooms, auditoriums, and conference spaces using 25Live or other applicable scheduling systems; conducting client consultations and walkthroughs to review logistics, room configurations, catering coordination, policies, and operational requirements; and creating and maintaining detailed event setup diagrams using AllSeated or similar diagramming software. The Coordinator interprets and applies university policies and procedures to individual events and client needs, ensuring compliance with institutional standards and facility guidelines.

This position provides day-to-day operational oversight of events including room readiness, setup coordination, technical execution, catering logistics, access management, and safety considerations. The Coordinator serves as the on-site event manager, including nights and weekends, exercising independent judgment to resolve issues in real time. This role also serves as Setup Manager and/or Assistant Director of the Health Sciences Campus in their absence, The Events Coordinator maintains collaborative relationships with campus leadership, departments, and external partners to ensure a high level of customer service and operational consistency, and provides additional support for major institutional and college programs such as Match Day, White Coat Ceremony, Commencement, Graduation Ceremonies, and other high-profile events.

Environmental Health and Safety Requirements:
Evaluate event setups to ensure compliance with safety standards. Coordinate with Environmental Health & Safety, housekeeping, and facilities to maintain safe environments during events. Monitor walkways, electrical setups, vendor booths, and other event infrastructure for safety compliance.

Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

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If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.