Extension Assistant II (Willcox, AZ)

This 4-H Extension Assistant II position supports the delivery and coordination of educational and community programs for 4-H Youth Development audiences under the direction of the 4-H Agent. The position utilizes approved 4-H curricula and educational resources to implement club and county-wide programming focused on positive 4-H Youth Development and life skills. This role conducts outreach to community partners, supports volunteer engagement, and assists with coordination of county-wide 4-H events including the county fair. The position assists 4-H faculty with non-routine situations by interpreting and applying established guidelines, procedures, policies, and practices.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Program Logistics
Coordination:

• Deliver support
  for Cooperative Extension educational programs, workshops, seminars, and
  contests delivered through extension offices in Arizona communities, in
  assigned focus areas such as agriculture, youth development (e.g., 4H),
  natural resources, family and consumer sciences, or community development.
• Coordinate
  logistical details for extension educational programs, workshops, seminars, and
  contests in assigned focus areas, including reserving rooms, arranging
  equipment, and organizing materials.
• Confirm event
  details with presenters, staff, and community partners, and communicate
  schedules and expectations to participants.
• Prepare and
  organize materials and supplies so programs begin on time and run smoothly.

Outreach and Community Communication:

• Carry out
  routine outreach activities, such as distributing flyers, sending email
  invitations, and posting program updates on websites and social media, to
  inform local residents about extension offerings in assigned focus areas.
• Respond to
  participant and community inquiries about program offerings, eligibility, and
  registration, and route more complex questions to extension professionals or
  faculty.
• Maintain
  contact lists for participants, volunteers, and partners to support ongoing
  communication.

Administrative
and Session Support:

• Provide
  administrative support for public extension information sessions and community
  presentations, including preparing agendas, signin materials, handouts, and basic
  audiovisual
  needs.
• Support onsite
  delivery of events by greeting attendees, managing signin, and
  assisting facilitators with materials during sessions.
• Help ensure
  accessibility and a welcoming environment for diverse participants.

Data Tracking
and Documentation:

• Monitor and
  track attendance, program metrics, and participant feedback for extension
  programs using established forms and databases.
• Compile routine
  evaluation data, basic statistics (such as counts and percentages), and
  participant comments to support internal reports and outreach assessments.
• Maintain
  organized records of events, outreach activities, and participant lists for
  future reference and reporting.

Volunteer and Participant Scheduling:

• Coordinate
  schedules for volunteers and participants to ensure adequate coverage for
  extension program operations and community events across Arizona counties.
• Confirm
  assignments, shifts, and instructions with volunteers in advance of events.
• Track volunteer
  hours and participation for program documentation and recognition.

Knowledge, Skills
and Abilities:

• Knowledge of
  youth development programming, community education, or Extension-based
  programming principles.
• Ability to
  effectively communicate with youth, parents, volunteers, and community partners
  both verbally and in writing.
• Ability to
  plan, organize, and coordinate multiple program activities and events,
  including large public events such as county fairs or youth showcases.
• Skill in
  community outreach and public engagement, including school visits,
  presentations, and tabling events to promote programs.
• Ability to
  recruit, engage, and maintain positive working relationships with volunteers
  and community partners.
• Ability to work
  independently while following established policies, procedures, and program
  guidelines.
• Strong
  organizational skills with the ability to maintain accurate records, manage
  schedules, and coordinate program logistics.
• Proficiency
  with standard office and communication software including Microsoft Office and
  Adobe applications and digital communication platforms.
• Ability to
  adapt to changing program needs and manage competing priorities in a
  community-based program environment.
• Ability to
  transport and move program materials and supplies for events, outreach
  activities, and county fair operations.
• Ability to work
  occasional evenings and weekends to support youth programs, volunteer
  activities, and county events.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is
  required.
• Three years of relevant
  experience, or equivalent combination of education and work experience.
• Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.

• Experience working with youth development programs, after-school programs, or school-based enrichment activities.
• Familiarity with 4-H programs, positive youth development principles, or Extension education.
• Experience conducting community outreach, tabling events, or public engagement activities.
• Experience supporting or working with volunteers.
• Experience using social media or digital platforms for program outreach and communication.