STAFF ASSISTANT - EXCLUDED

JOB ANNOUNCEMENT

STAFF ASSISTANT-EXCLUDED

DEPARTMENT OF PROCUREMENT SERVICES

Goods and Services

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $57,852

Applications for this position will be accepted until 11:59pm CDT on 05/27/2026

Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.

ESSENTIAL DUTIES

* Reviews and analyzes departmental policies and procedures such as record keeping methods, personnel requirements and performance standards, in order to increase operating efficiency

* Develops, implements, and monitors departmental policies and procedures

* Coordinates and provides administrative support in departmental operations

* Develops plans for long-term organizational goals

* Plans and coordinates management activities to ensure the efficient operation of the executive office

* Communicates critical matters to appropriate departmental staff

* Acts as a liaison for management at meetings, committees, and field assignments as needed

* Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations

* Develops standards and necessary controls to ensure that major departmental plans, policies and procedures are executed

Additional duties may be required for this position

Location: 121 N. LaSalle St., Chicago, IL 60602

Days: Monday-Friday

Hours: 8:30am-4:30pm

THIS POSITION IS EXEMPT FROM CAREER SERVICE

MINIMUM QUALIFICATIONS

* Five (5) years of administrative experience, OR

* Graduation from an accredited college with an Associate's degree in Business Administration, Public Administration or a directly related field, PLUS three (3) years of administrative experience, OR

* Graduation from an accredited college or university with an Bachelor's degree or higher in Business Administration, Public Administration or a directly related field, PLUS one (1) year of administrative experience

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. Interviewed applicants possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor