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The Assistant Clinical Research Coordinator will perform independently or with general direction at the fully operational journey level of the series to execute, manage, and coordinate research protocols, as directed by the Clinical Research Team and/or Principal Investigator (PI); may coordinate the data collection and operations of several concurrent clinical research studies under the guidelines of research protocols, UCSF and regulating agency policies. This Assistant CRC position will work closely with the UCSF Pediatric Critical Care Clinical Research Group (https://pc3rg.ucsf.edu/). The PC3RG is a team of physicians in the Department of Pediatrics, Division of Critical Care Medicine that practices medicine in the Pediatric Intensive Care Units of UCSF Benioff Children's Hospital at both the San Francisco and Oakland campuses. We staff over 60 pediatric critical care beds and treat a variety of diseases ranging from pneumonia, sepsis, trauma, and multi-organ failure in patients ranging from newborn to over 21 years old with baseline health ranging from healthy to complex medical conditions like cancer and congenital heart disease. Our team maintains a portfolio of 10-15 active studies including interventional clinical trials that test new therapies and observational studies that collect clinical data and research biospecimens to generate new scientific knowledge. At UCSF, we believe that sick children should have access to the most cutting edge medical care and should also have the opportunity to participate in research and contribute to new discoveries. The role of the Assistant CRC is to help execute these studies, ranging from study start-up (eg: IRB submission, training), screening the hospital for eligible patients, consenting and enrolling patients in the ICUs with physician support, collecting clinical data in the electronic medical record (EMR), collecting biospecimens from patients such as blood and respiratory samples with physician and nursing support, and following-up with patients through and after discharge. This is a dynamic and exciting job with in-hospital patient contact and exposure to physicians, nurses, and hospital systems.
% of time |
Essential Function (Yes/No) |
Key Responsibilities (To be completed by Supervisor) |
25% |
YES |
Study Coordination and Data Collection
- Identify eligible subjects, screen and enroll study subjects.
- Administer questionnaires, collect clinical data.
- When appropriate, obtain informed consent or participate in consenting process with a study MD; review information with subjects; assess and advocate for patient safety throughout each protocol procedure.
- Work with clinical staff (e.g. research pharmacy, PICU nurses) to ensure study procedures are completed.
- Coordinate, communicate and network with other studies to ensure efficient study management without overburdening families.
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25% |
YES |
Data management
- Maintain timely, accurate data entry.
- Respond to study database queries.
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5% |
YES |
Staff training
- Help train staff and others on new research protocols, changes in procedures, study protocols, data collection/entry, database procedures, medical chart review and storage, and other procedures.
- Attend and coordinate regular team meetings
- Work with clinical staff (e.g. nurses, RTs) to collect study specimens (e.g. blood, respiratory or urine) as directed by study protocol.
- Perform limited processing as needed (e.g. separate blood plasma, cell pellet, buffy coat) including aliquoting, labeling and freezing.
- Arrange shipping of specimens to central sites.
- Ensure integrity and security of samples.
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20% |
YES |
Specimen Collection, Processing and Shipping |
25% |
YES |
Regulatory Approval and Maintenance
- Enter all existing and new study protocols into the UCSF Committee on Human Research (CHR) online system; seek assistance on maintaining all protocols in the system by communicating with CHR Analysts.
- Renew, modify, and submit CHR applications and protocols; ensure that protocol applications are submitted in a timely manner; serve as a liaison between CHR and study Investigators.
- Maintain central IRB approval; Coordinate with DCC staff to enter and maintain site CIRB approval; Facilitate communication of CIRB with Local IRB through clinical research software/tools including ERICA, IREX.
- Maintain regulatory documents; monitor timelines for data submission; document adverse events and submit to appropriate departments.
- Participate in and cooperate with any internal and external audits or reviews of study protocols; prepare necessary documentation
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100% |
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(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.) |
Required Qualifications
HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities; and/or equivalent experience/training. Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members and outside institutions; The ability to multi-task in a fast-paced environment while working with a diverse subject population. Willingness to maintain a flexible work schedule within a clinical research team. Ability to work well independently and prioritize multiple projects to ensure the completion of essential tasks by deadlines. College graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities.
Preferred Qualifications
Spanish language fluency. Experience with electronic medical records. Fluency in the process of obtaining Committee of Human Research (CHR) approval including the online iMEDris system for submission, renewal, and modification of protocols. Practical knowledge of human subjects research including confidentiality and HIPPA regulations; medical terminology, research policies and guidelines. RN degree and/or practical clinical experience in a Children's Hospital or ICU environment. Guidelines for safe packing/shipping human samples. Experience applying the following regulations and guidelines:
Clinical Research Good Clinical Practice Health Information and Accountability Act (HIPAA) The Protection of Human Research Subjects CHR regulations for recruitment and consent of research subjects Environmental Health and Safety Training
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Salary Information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Required Qualifications
HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities; and/or equivalent experience/training. Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members and outside institutions; The ability to multi-task in a fast-paced environment while working with a diverse subject population. Willingness to maintain a flexible work schedule within a clinical research team. Ability to work well independently and prioritize multiple projects to ensure the completion of essential tasks by deadlines. College graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities.
Preferred Qualifications
Spanish language fluency. Experience with electronic medical records. Fluency in the process of obtaining Committee of Human Research (CHR) approval including the online iMEDris system for submission, renewal, and modification of protocols. Practical knowledge of human subjects research including confidentiality and HIPPA regulations; medical terminology, research policies and guidelines. RN degree and/or practical clinical experience in a Children's Hospital or ICU environment. Guidelines for safe packing/shipping human samples. Experience applying the following regulations and guidelines:
Clinical Research Good Clinical Practice Health Information and Accountability Act (HIPAA) The Protection of Human Research Subjects CHR regulations for recruitment and consent of research subjects Environmental Health and Safety Training
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University of California - San Francisco
31.72
May 19, 2026