ADMINISTRATIVE ASSISTANT I - DAR Administrative Services

ABOUT US:

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We celebrated our 100-year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. Scripps Research encompasses two elite and highly innovative institutes, the Calibr-Skaggs Institute for Innovative Medicines and Scripps Research Translational Institute, which merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

POSITION TITLE: ADMINISTRATIVE ASSISTANT I - DAR Administrative Services

RESPONSIBILITIES AND DUTIES:

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  Coordinates animal care and use program training, including scheduling classes, managing enrollments, and maintaining the training database.

  
  
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  Serves as the primary point of contact for all incoming communications - phone calls, emails, in-person visits, and mail - routing inquiries to the appropriate staff to ensure timely responses.

  
  
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  Manages all aspects of research animal procurement and transfers, including vendor coordination, IACUC compliance verification, purchase order entry, shipment tracking, and invoice processing.

  
  
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  Maintains comprehensive animal transfer records, including health reports, transfer forms, quarantine arrival forms, and exportation documentation.

  
  
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  Performs monthly billing for per diem and technician services, and manages departmental supply inventory through regular assessments and procurement.

  
  
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  Assists with the creation and revision of departmental forms, SOPs, policies, and website content while ensuring all files and records are maintained in accordance with institutional guidelines.

  
  
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  Upholds a high standard of integrity and confidentiality while adhering to TSRI and departmental policies related to safety, compliance, and performance.

  
  

REQUIREMENTS:

• 2+ plus years related experience, or an equivalent combination of education, training and/or experience.
• Excellent organization skills, interpersonal, verbal and written communication with accurate grammar, spelling and punctuation for English writing, and customer service skills required.
• Must be able to work independently and be detailed oriented and flexible.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Experience with purchasing and order processing preferred..

COMPENSATION:

The expected hiring range for this position is $20 to $25 per hour, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

COMPREHENSIVE BENEFITS INCLUDE:

• Employer Contributed Retirement Plan - Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
• Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
• Access to Flexible Spending Accounts (Medical/Dependent Care)
• Competitive vacation and sick leave policies
• Free, on-site parking

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

EEO Statement:
The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.