Departmental Assistant (Housing Operations Assistant)

Title: Departmental Assistant (Housing Operations Assistant)

Executive Area: Administration and Finance

College/School/MBU: Facilities & Campus Services

Department: FCS Operational Services

Work Location: Amherst

Schedule:full time

Work Arrangement:Onsite

Job Summary

Performs physical inventory management and database maintenance for Residential Life equipment and furniture while supervising student staff and handling equipment disposal and relocation.

Essential Functions

Performs a physical inventory counting of Residential Life equipment and furniture in residence halls and offsite storage facility.

Maintains and updates inventory database as necessary; reconciles disposal forms with campus inventory database.

Supervises and trains student staff members.

Operates motor vehicle for transportation purposes.

Assess physical condition of furniture pieces in storage.

Assists with equipment disposal process.

Assists in determining best location for furniture storage.

Moves furniture as needed.

Other Functions

Performs other duties as assigned.

Minimum Qualifications

High school education or equivalent.

Experience in facilities/operations management or a related field.

Demonstrated supervisory experience.

Valid Massachusetts Class D driver's license or equivalent.

Ability to work accurately with figures.

Ability to compile reports and maintain accurate records.

Ability to understand oral and written communication.

Ability to supervise and train student staff.

Ability to perform basic mechanical tasks.

Ability to lift and carry furniture, appliances, and other heavy objects.

Knowledge of personal computers and word processing and database management software programs.

Ability to work independently and manage time effectively.

Ability to be flexible and respond to situations quickly.

Demonstrated planning and organizational skills.

Ability to establish rapport, maintain harmonious working relationships, and work effectively with individuals from varied ethnic, cultural, and/or economic backgrounds.

Ability to exercise sound judgment and exercise discretion in handling confidential information.

Working Conditions

Work is primarily performed in an indoor university environment and involves lifting and transporting materials or equipment and general physical activity, including prolonged standing, walking, or assuming low postures.

Work Schedule and Work Arrangement

Temporary, Summer 2026: 5/17/2026-9/5/2026
Monday-Friday; 7am-3pm

Salary Information

Pay Grade:No Pay Grade

Associated Pay Grade:

Hourly Rate:17.00

Special Instructions for Applicants

Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.

This position will remain open for the time period required by any applicable collective bargaining agreement and will continue until a suitable candidate pool is identified. Interested applicants are strongly encouraged to apply early.