Corporate Records Specialist

Summary:

We are seeking a diligent, detail-oriented Records Management Specialist to join our organization. The Records
Management Specialist will be responsible for administering the efficient and compliant management of records
throughout their lifecycle. The ideal candidate will have a strong understanding of records management principles,
excellent organizational skills, and be detail-oriented. This role requires a proactive individual who can collaborate with
cross-functional teams and ensure that records are accurately classified, stored, and disposed of in accordance with legal and regulatory requirements.

Essential Duties and Responsibilities

Records Life Cycle Management

• Maintain records, classification schemes, and retention schedules to ensure consistent and effective categorization of records.
• Collaborate with relevant stakeholders to determine appropriate metadata and indexing standards for records to ensure easy retrieval and accessibility.
• Coordinate the secure destruction or transfer of records in compliance with legal, regulatory, and business requirements.
• Work with department coordinators in managing and requesting physical records.
• Records Management System Implementation and Maintenance.
• Configure and maintain records management software and databases, ensuring data integrity and security.
• Provide training and support to users on the effective use of records management systems.
• Compliance and Policy Enforcement.
• Maintain records management policies, procedures, and standards to ensure compliance.

• Conduct regular audits and assessments to identify areas of non-compliance and recommend corrective actions.

• Participate in training sessions to educate employees on records management best practices, policies, and procedures.
• Provide guidance and support to employees on records management-related inquiries and issues.

Required experience is commensurate with the selected job level:

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The

requirements for this position are listed below:

* Bachelor's degree or equivalent work-related experience.

* 2-to-5-year experience in a records management or related role.

* Proficient in Microsoft Office Suite (e.g., Excel, Word, PowerPoint)

* Strong knowledge of records management principles, practices, and standards.

* Familiarity with records management systems and software.

* Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

* Strong analytical and problem-solving skills.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

* Usually, normal office working conditions.

* Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

* Occasional overnight travel may be required.

* Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

Equal Opportunity Employer/Disability/Vet

DISCLAIMER: The above statements, which are subject to change, are intended to describe the general nature and
level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all
responsibilities, duties and skills required of personnel so classified.