Clinical Research Coordinator Assistant

The position coordinates all aspects of cardiovascular medicine clinical trials and research projects. Studies are conducted in a variety of therapeutic areas within the field of cardiovascular medicine. In this position, the assistant clinical research coordinator (ACRC) is responsible for the conduct of multiple clinical trials and research studies, including (but not limited to) recruitment, screening, enrollment (includes administering informed consent), data collection and management, study audits and monitoring visits, study closeouts, lab specimen processing, sponsor communications, and IRB and contract/budget submissions. This role is also responsible for maintaining study datasheets/case report forms and regulatory binders. The ACRC will also provide general tasks and support related to the departmental research program as required, such as attend research meetings, maintain departmental databases, etc. The ACRC must have ability and willingness to work in an intense cardiovascular setting and must be comfortable interacting with patients. This position requires excellent verbal and written communications skills. Knowledge of Good Clinical Practices and the ability to conduct all research tasks following GCP guidelines, as well as university, state and federal policies and regulations regarding clinical research is essential. The ACRC must be willing to receive job-related training and education as necessary, which may sometimes require overnight travel.

Apply By Date 6/8/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Must be completed within 90 days from the date of hire. Certification of laboratory safety training must be achieved on an annual basis. Certification of the shipment of dangerous goods is required every two years. Certification from the University of California Annual Compliance Briefing for Researchers is required.
• High School graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities.
• 1 year of relevant experience, such as coordinating clinical human trials or prior research coordination experience.
• Ability to quickly learn and understand rules and regulations governing clinical research including "Good Clinical Practices", federal, state, and university regulations for clinical research, and Institutional Review Board guidelines.
• Ability to comprehend and, under supervision, implement complex clinical research protocols with careful attention and strict adherence to detail and to coordinate a broad range of activities from inception to implementation within the confines of strict study protocols, University, and departmental policies and procedures.
• Ability to exercise discretion, initiative, and resourcefulness and make independent judgment based on sound analysis.
• Ability to organize tasks and set priorities for work assignments to achieve timely progress on multiple tasks simultaneously, meet deadlines, and maintain a high level of productivity.
• Organizational skills and attention to detail in maintaining large volumes of records.
• Experience with or ability to quickly learn to conduct effective clinical procedures including but not limited to taking vital signs, electrocardiography, and processing of laboratory specimens.
• Ability to learn how to effectively perform IRB regulatory work, including but not limited to new study applications, annual renewals, and adverse event reports.
• Ability to quickly develop the necessary administrative, analytical, and problem-solving skills for the identification and resolution of unique and unforeseen problems in a logical, timely, and often creative manner while maintaining the integrity of study protocols and legalities defined by the University, departmental, and study policies and procedures.
• Ability to develop the necessary administrative skills to exercise judgment, initiative, and resourcefulness in making decisions.
• Oral and written communication skills to clearly and concisely provide information, explanations, and instructions to, and elicit information from participants, participants' families, physicians, clinic staff, and a wide variety of health care professionals with varying levels of ability to understand.
• Ability to quickly build knowledge of anatomy, physiology, medical terminology and procedures to effectively interpret and accurately collect data according to study protocol.
• Ability to perform basic accounting, calculate testing equations, and basic statistical calculations.
• Experienced and proficient in computer word-processing programs, database, and data management programs.
• Writing and printing skills to clearly and concisely document research information.

Preferred Qualifications

• Bachelor's in health sciences field preferred.
• Preferred prior exposure to or experience in research.
• Demonstrated excellent interpersonal skills to communicate in a courteous, professional, effective, and informative manner in person and on the telephone with a wide variety of people.
• Ability to maintain good working relationships with faculty, community-based healthcare professionals, staff, and research participants.
• Skills to prepare correspondence, recruitment materials, manuscripts, contracts, and budgets.
• Excellent knowledge and use of grammar, punctuation, and syntax for editing and proofing to produce error-free work.
• Excellent listening skills and ability to translate into a coherent written synopsis.
• Skills to exercise integrity and discretion in all matters and to protect confidential information and/or PHI as dictated by assignment, policy, or regulation.
• Ability to understand and navigate the organizational culture of an academic/medical department in a large public university.
• Knowledge of personnel, travel, and accounting and University policies, procedures, and systems preferred.

Key Responsibilities

• 50% - Data management
• 40% - Regulatory support and administration
• 5% - Finance and analytical support
• 5% - Administrative support

Department Overview

The Division of Cardiovascular Medicine is one of 13 divisions in the Department of Internal Medicine. The Division is comprised of 41 clinical/research faculty, 17 non-faculty academics, 7 contract MSP physicians, 20 clinical fellows, 16 volunteers and/or emeritus faculty, 7 administrative office staff, 3 NPs, 3 CRC, and 3 research personnel.

Department Specific Job Scope

The assistant clinical research coordinator (ACRC) will deliver high-quality clinical research care within a comprehensive cardiovascular outpatient clinic that includes subspecialties in electrophysiology (EP), heart failure (HF), and interventional cardiology. The ACRC will provide 40 hours per week of all aspects of clinical research including, but not limited to, screening, consenting, and enrolling patients; attending research procedures; conducting regulatory work in the form of IRB submissions; administrative work; and collaborating with interdisciplinary teams. The ACRC will support a multitude of clinical trials and will work with other members of the Cardiovascular Research Unit (CVRU) and assist senior staff. This role requires strong clinical acumen, the ability to work independently within a multidisciplinary team, and experience in managing complex clinical trials.

POSITION INFORMATION

• Salary or Pay Range: $31.38 - $50.53
• Salary Frequency: Hourly
• Salary Grade: 102
• UC Job Title: CLIN RSCH CRD AST
• UC Job Code: 009336
• Number of Positions:
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Four 10-hour shifts
• Location: North Addition Office Building (HSP002)
• Union Representation: RX-Research Professionals
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Frequent 3 to 6 Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Occasional Up to 3 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Occasional Up to 3 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Frequent 3 to 6 Hours
• Loud noise levels - Continuous 6 to 8+ Hours
• Marked changes in humidity or temperature - Frequent 3 to 6 Hours
• Microwave/Radiation - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Frequent 3 to 6 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Occasional Up to 3 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks