Executive Assistant

Summary of Position
Provides secretarial and administrative support to VP & CNO at MedStar Southern Maryland Hospital Center.

Primary Duties and Responsibilities

• Maintains calendar and appointment schedule for the Vice President. Performs secretarial duties prepares correspondence through dictation composes written material including letters or memo using a word processor and/or typewriter and proofreads material.
• Handles screens and prioritizes all telephone calls and correspondence directed to the supervisor. Lists dates and catalogs incoming and outgoing mail. Provides assistance and direction to callers visitors and staff as required.
• Organizes schedules and confirms meetings. Reserves conference rooms and equipment selects and orders refreshments/meals and composes meeting notices and correspondence. Ensures timely distribution of correspondence.
• Maintains and updates policy/procedure manuals.
• Prepares payment vouchers for goods and services received by the department.
• Purchases and maintains supplies and inventory for the department. Coordinates repair and/or replacement of broken equipment.
• Maintains files and assures that confidential activities are handled discreetly and classified information is safeguarded.

Minimal Qualifications
Education

• Associate's degree required or
• One to three years formal training in Secretarial Science required

Experience

• 3+ years of progressively more responsible job-related experience required