Portfolio Analyst

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

The Portfolio Analyst requires a broad-based competency and knowledge of contract administration, procurement, sourcing, analytics, MMIS item & database management and project management. The main responsibility of the Portfolio Analyst is to function as the contract administrator for the Strategic Sourcing department, entering and maintaining contract records in the Infor/TractManager system(s). Also responsible to pull expiring contract data and load tasks into SmartSheet databases. The individual must be able to handle assigned tasks with minimal supervision. The ability to change priorities dependent upon organizational need is a necessity. Along with the Director, Strategic Sourcing, this person may also take direction from Supply Chain leadership, Senior Contract Specialists, and Contract Specialists to load and maintain contract records of goods and services for all entities of YNHHS. The Portfolio Analyst supports all PODs within Strategic Sourcing.

EEO/AA/Disability/Veteran

• Enters and maintains contract records in the Infor/TractManager system(s) upon request of the contracting team within Strategic Sourcing
  • Ensure all projects are managed effectively in order for maximum Supply Chain savings targets to be achieved and the value analysis process to be adhered to across all sites and stakeholders.
  • Works with clinical areas, finance and materials and others to ensure all the necessary data is collected to create new items in the YNHHS formulary.
  • Project management will include; development of timelines, research and analytic coordination, meeting logistics coordination, issue tracking, project communication and coordination of project presentations.
  • Assures all reporting databases, including Pro -Trac, PMO and/or other Project Management tools are up to date with critical project information
  • Provide computer expertise and data management and analysis assistance to staff and affiliated vertical network users.
  • Demonstrate an ability to utilize new web-based tools as they become available and integrate into the day-to-day process of one's own work environment as well as the rest of the Supply Chain staff.
  • Performs complex financial analyses leveraging data elements collected from various data sources. Produce complex data reports and analysis to facilitate decision making regarding the procurement of products and services.
  • Assists in the selection and application of appropriate analysis techniques for designated projects (ie, lease vs. buy analysis, etc.).
  • Must be able to prepare and present detailed analysis of all project findings to project teams, NLCs, committees, and groups. This includes benchmarked spend data for each entity, the research of various options for cost savings available of those products.
  • Assists in the identification of repetitively purchased products that require Lawson item numbers and prepares information on these products for Lawson load by Analytics. Required information includes unit of measure, pricing and general ledger account code and description
  • Attends meetings works on projects, provides advice, consulting and other expertise on bettering and improving standardization of the item master file.
• Ensures the accuracy and completeness of contract records and researching any missing or incorrect information from Strategic Sourcing personnel.
  • Responsible for the administration of all contracts assigned in their area of responsibility. Responsible for monitoring contract compliance and responding to service level issues as identified by the Supply Chain personnel and entities of YNHHS
  • Identifies opportunities at each site to promote increased utilization of system contract services and improve customer satisfaction
  • May be called upon to provide information and /or analysis at monthly value analysis meetings. This includes benchmarked spend data for each entity, as well as the research of various options for cost savings available for those products.
  • Responsible for the administration of all contracts assigned in their area of responsibility. Responsible for monitoring contract compliance and responding to service level issues as identified by the Supply Chain personnel and entities of YNHHS.
  • Corporate Contracts Specialist I may participate in the negotiation process with Senior Contract Specialist or individually with vendors to achieve the preferred financial results as well as the desired terms and conditions needed by each institution. Under the direction of others, be responsible for developing a formal Request for Proposal (RFP) that fulfills the requirements and incorporates all input from end users throughout YNHHS. Solicit and analyze RFP submittals in conjunction with overall YNHHS procedures and guidelines.
  • Portfolio Analyst may participate along with others in physician meetings to gain knowledge and information to include in the formal RFP process.
  • Required to maintain current and complete documentation for each and every contract, agreement, and cost savings idea per department policy.
• Ensure all contracts are entered accurately and completely to ensure maximum Supply Chain savings targets are achieved and the value analysis process is adhered to across all sites and stakeholders.
  • Purchases supplies, equipment and services based on existing Health System contracts and according to guidelines for cost, quality and delivery.
  • Interfaces with customers and vendors to resolve transactional discrepancies. Works independently to determine whether process flow changes are required from a systemic viewpoint and makes recommendations for appropriate implementation change
  • Participates in monthly AP-Procurement planning meeting. Helps to identify root cause issues that result in invoicing problems and works towards developing systemic changes to maximize efficient supply chain processes
• Works with clinical areas, finance and materials and others to ensure all the necessary data is collected to create new items in the YNHHS contract repository
• Demonstrate an ability to utilize new web-based tools as they become available and integrate into the day-to-day process of one's own work environment as well as the rest of the Supply Chain staff.
• Assists in the selection and application of new/different tools to make the YNHHS contract repository more robust
• Identifies opportunities at each site to promote increased utilization of system contract services and improve customer satisfaction
• May be called upon to provide information and /or analysis at monthly value analysis meetings. This includes benchmarked spend data for each entity, as well as the research of various options for cost savings available for those products.
• Pulls expiring contract data on a monthly basis and inputs that data into the SmartSheet task list for Contract Specialists to work on.
• Required to maintain current and complete documentation for each and every contract, agreement, and cost savings idea per department policy.
• Interfaces with customers, vendors and colleagues to resolve contractual discrepancies in data and contract terms. Helps to identify process flow changes and makes recommendations for appropriate implementation of those changes.
• Helps to identify root cause of issues that result in invoicing problems and works towards developing systemic changes to maximize efficient supply chain processes
• Provide input to vendor scorecard data and helps to assemble that data into a useable vendor scorecard
• Assures all reporting databases, including SmartSheet, Infor and other Project Management tools are up to date with critical contract information, as needed
• Provide computer expertise and data management and analysis assistance to staff and affiliated vertical network users.

EDUCATION

• Bachelors Degree in a business field preferred. Equivalent experience will be considered.

EXPERIENCE

• With a Bachelor's Degree (in a business field), 0-1 years of experience required. Without a degree, 1-2 years' experience in Supply Chain Management / Contracting preferred, preferably within Healthcare. Experience with contracts, agreements, and managing databases is preferred.

LICENSURE

• CMRP designation or equivalent & relevant professional certification (Six Sigma, APICS CPIM or CSCP, etc.) preferred.

SPECIAL SKILLS

• Proficient in Excel spreadsheet work and/or general data entry skills.
• The ability to read documents quickly and pull-out pertinent data is critical to success in this role.
• Develop and maintain working relationships to collaborate with all hospital and YNHHS personnel.
• With direction from others be able to function autonomously in many cases to complete multiple tasks with minimal supervision.
• The ability to change priorities dependent upon organizational need is also necessary.
• Ability to conduct complex analysis in Excel and familiarity with contract terms, language and structure.
• Must communicate effectively and have a keen attention to detail.