Subcontract Administrator -NSS

Nova Space Solutions, LLC (NSS) is a joint venture between Wolf Creek Federal Services, Inc. (a wholly-owned subsidiary of Chugach Government Solutions, LLC) and Amentum Technology, Inc. When you join NSS, you also become a part of a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, Chugach Government Solutions, through its subsidiaries and affiliates, has been supporting critical missions as a government contractor for over 25 years. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

Empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Nova Space Solutions may be the right fit for you!

This position is located at the NASA Stennis Space Center, Mississippi.

Nova Space Solutions (NSS) is seeking a Subcontract Administrator to support procurement and subcontract administration activities for NASA operations. This position supports the full subcontract lifecycle, including solicitations, supplier/subcontractor evaluation, negotiations, award documentation, compliance monitoring, modifications, and closeout in accordance with company policies, contractual requirements, and applicable Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) requirements.

Essential Job Duties:

• Review purchase requisitions for accuracy, completeness, and compliance with procurement requirements.
• Prepare and issue requests for bids, quotes, proposals, or offers.
• Assist in determining agreement type, method of award, and acquisition strategy.
• Ensure appropriate FAR/DFARS clauses and contractual requirements are included in subcontract documents.
• Participate in the development of specifications, standards, and acquisition documentation.
• Evaluate supplier/subcontractor pricing, terms, and proposals.
• Conduct price and cost analysis and coordinate technical or legal reviews as needed.
• Prepare source selection documentation, subcontract award documents, and supporting acquisition files.
• Negotiate with suppliers and subcontractors, including pricing, terms, change orders, modifications, and terminations.
• Administer subcontracts from award through closeout.
• Monitor subcontractor and supplier performance and compliance with agreement provisions.
• Review subcontractor insurance certificates for compliance with subcontract terms.
• Receive and submit receiving reports to Finance and resolve discrepancies.
• Maintain approved supplier/subcontractor lists and subcontract files.
• Communicate procurement and subcontract status, issues, timelines, and required actions to appropriate personnel.
• Perform other duties as assigned.

Key Responsibilities:

• Support compliant and timely procurement and subcontract administration activities.
  
• Apply company procurement policies, procedures, and federal contracting requirements.
  
• Maintain accurate subcontract documentation, records, and reports.
  
• Build effective working relationships with suppliers, subcontractors, Finance, Operations, and internal stakeholders.
  
• Exercise sound judgment while managing routine subcontract actions and resolving issues.
  
• Support cost control, supplier performance, and contract compliance objectives.

Mandatory:

• High school diploma or equivalent.
• Minimum of six (6) months of specialized government purchasing, procurement, subcontract administration, or related experience.
• Working knowledge of FAR/DFARS contracting policies and procedures.
• Knowledge of federal government procurement specifications and standards.
• Proficiency with Microsoft Office applications and general office systems.
• Strong written and verbal communication skills.
• Intermediate analytical, negotiation, organizational, and recordkeeping skills.
• Ability to maintain accurate files, prepare reports, and meet deadlines.
• Ability to work professionally with a variety of internal and external stakeholders.
• Ability to exercise independent judgment and manage potentially stressful situations.
• Valid driver's license and ability to provide driving record upon request.
• Ability to obtain and maintain required NASA site access and credentials.
• Ability to pass required background screening and drug testing.

Preferred:

• Experience supporting NASA, Federal, or government contractor environments.
• Experience with subcontract administration, supplier management, or government procurement.
• Familiarity with labor requirements related to construction and service contracts.
• Experience maintaining approved supplier lists, subcontract files, or procurement documentation systems.

Working Conditions:

• Work is performed primarily in an office environment.
• Frequent interaction with suppliers, subcontractors, Finance, Operations, and internal stakeholders.
• Occasional visits to warehouse, operational, or industrial areas may be required.

Physical Requirements:

• Ability to operate a computer and standard office equipment for extended periods.
  
• Ability to sit, stand, walk, bend, reach, and move throughout the workday as needed.
  
• Ability to lift and carry light office materials as required.

Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.

Chugach will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com.

Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities, experience, skills, internal equity, geographic location, and applicable contract requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process.