AI & Data Studio Coordinator

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

The UGA Libraries advance the University of Georgia's mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University's strategic priority to serve the people of Georgia and beyond, and upholding the University's commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries and Music, Art and Education branch libraries. The UGA Libraries offer nationally distinctive special collections related to Georgia's history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for Georgia Library Learning Online ( GALILEO), Georgia's statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information.

M-F; 8 hours/day

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

1 or more years of experience in an academic library, higher education, or research environment.

Under the direction of the Director of Open Scholarship and Data Services ( OSDS) and in close coordination with the Director of Academic Engagement, the AI & Data Studio Coordinator manages the UGA Libraries' AI & Data Studio by providing essential operational and programmatic leadership. The AI & Data Studio is - a dynamic, interdisciplinary space where students, faculty, and researchers come to explore AI tools, work with data, and engage with each other to enhance their knowledge and understanding.

The Coordinator supports public services and programming by overseeing the development, implementation, and ongoing management of the AI & Data Studio, ensuring alignment with campus needs, coordinating outreach and educational events, and providing continuous support to enhance AI literacy and user engagement. Serves as the operational spine of the Studio, ensuring it functions as a coherent, welcoming, and well-run environment for everyone who walks through the door. Core responsibilities span space and logistics management, cross-program coordination, working collaboratively with Libraries Marketing & Communications, and oversight of the AI Ambassadors peer support program.

* Strong organizational skills with demonstrated ability to manage multiple priorities, stakeholders, and deadlines simultaneously.
* Excellent interpersonal and communication skills, with a service orientation and ability to work collaboratively across teams.
* Comfort supervising student employees or volunteers, or demonstrated potential to do so effectively.
* Ability to work across organizational units or support multiple supervisors or stakeholders.
* Comfort with technology and genuine willingness to learn new tools and platforms.
* Ability to work both collaboratively and independently in a dynamic, team-oriented environment.
* Familiarity with AI tools, data literacy concepts, or digital scholarship.
* Proficiency with scheduling software, content management systems, or project management tools.
* Interest in and enthusiasm for the mission of academic libraries and the evolving role of technology in education and research.
* Familiarity with event coordination, marketing support, or communications.

Typical for office environment

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Space & Operations Management
* Manages the operations of the AI and Data Studio by shaping the services offered, setting priorities, and troubleshooting issues as they arise
*Manage reservations, scheduling, and logistics for AI & Data Studio spaces, including consultation rooms, workshop areas, maker spaces, and collaborative workspaces.

* Serve as the primary point of contact for Studio visitors, orienting users to available resources, equipment, and services from both library teams.
* Maintain Studio equipment, supplies, and technology resources in coordination with Libraries IT and facilities staff.
* Develop and maintain operational procedures, signage, and user-facing guides for Studio spaces and tools.
* Manage Studio usage data - across both teams' programs and services - and compile regular reports to inform strategic planning, assessment, and improvements.
* Coordinate distribution of access to premium licenses for events, workshops, and programming

Cross-Team Workshop & Program Coordination
* Collect and organize workshop, program, and event information from librarians and staff across both OSDS and Academic Engagement, ensuring accuracy and completeness for promotional purposes.
* Serve as the primary liaison between the Studio and UGA Libraries Marketing & Communications, submitting workshop details, promotional copy, and scheduling information on behalf of both teams.
* Maintain a unified Studio calendar, coordinating across both teams to ensure balanced, complementary programming and avoid scheduling conflicts. Mediate reservation requests from non-library departments/units on campus.
* Manage logistics for all Studio programs and events - room setup, technology preparation, registration management, and participant communications - regardless of which team is delivering the program.
* Assist with the collection and compilation of assessment data following workshops and programs, supporting both teams' reporting needs.

AI Ambassadors Program
* Develop and direct the AI Ambassadors Program by recruiting, hiring, training, and supervising a team of undergraduate students who provide peer-to-peer support to fellow students navigating AI tools, data resources, and Studio services across both library teams.
* Provide ongoing coaching and leadership to Ambassadors, facilitating regular team meetings and professional development opportunities.

* Coordinate with Academic Engagement faculty to build AI literacy and capacity skills with Ambassadors, develop and deliver workshops, create instructional materials, and partner with faculty on projects.

* Develop and maintain training materials, protocols, and service guidelines for AI Ambassadors, drawing on input from librarians in RCDM and Academic Engagement.
* Schedule and coordinate Ambassador shifts, ensuring appropriate coverage during peak Studio hours and for key programs.
* Track program metrics and compile impact reports to inform planning, assessment and improvements

Communication & Outreach Support
* Maintain and update Studio-facing web content including applications that manage reservations and appointment bookings
* Writes and develops content for Studio promotional materials - flyers, email announcements, digital content - that reflect the programming and events.
* Represent the Studio at library and campus events, orientations, and fairs, serving as a knowledgeable ambassador for both teams.
* Monitor and respond to Studio inquiries, routing questions to the appropriate team or library contact as needed.