Admin Professional Senior

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Join the Office of the President at Georgia Tech and help advance the mission of one of the nation's top public research universities. You will support senior leadership while contributing to initiatives that impact students, drive innovation, and shape the future of higher education. If you are a highly organized professional who wants to make a meaningful impact working in a fast-paced executive office environment, we invite you to apply.

This position is in person and general hours are 7:30am- 4:30pm (Monday- Friday)

Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position usually encompasses organization of office services within area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff . This position may supervise lower level administrative staff.

Job Duty 1 -
Prepare and manage department budget; generate associated reports

Job Duty 2 -
Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.)

Job Duty 3 -
Coordinate unit purchasing process; track and manage purchasing activities

Job Duty 4 -
Originate and process correspondence, reports and other documentation

Job Duty 5 -
Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems

Job Duty 6 -
Plan meetings and other events to include scheduling, reservations, arrangements, etc.

Job Duty 7 -
Make travel arrangements for unit staff management and staff as directed

Job Duty 8 -
Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures

Job Duty 9 -
Provide training and ongoing work guidance (may include supervision) to administrative staff members as required

Job Duty 10 -
Perform other duties as assigned

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Required Experience
Six to eight years of job related experience

Preferred Skills:

Customer service oriented

Ability to anticipate needs and proactively solve problems.

Exceptional prioritization and organizational skills

Ability to coordinate multiple complex initiatives

Sound judgement and discretion

Cover letter REQUIRED

Proposed Salary Range commensurate with experience: $42,797- $52,000

SKILLS
This job requires advanced skills in general office administration to include budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Skill in use of advanced office and financial related computer applications is required.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest