Energy Analyst (6347C), Facilities Services - #87763

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Departmental Overview

Facilities Services works to continuously improve the campus in partnership with all members of the University community to ensure that classrooms, laboratories, and offices support teaching, learning and research. With over 500 dedicated staff members serving over 10M building square feet and 1100 acres, Facilities Services includes the asset management program, custodial services, maintenance operations, engineering and technical services, environmental services, grounds operations, the Cal Zero Waste program.

Position Summary

The Energy Analyst serves as a member of the Utilities Engineering team and provides energy management functions by acting as the primary data manager of utility consumption, cost, and billing data across campus utilities systems. This position ensures accurate, timely, and auditable utility data to support day-to-day operations, operational decision-making, and cost recovery through recharge processes. The Energy Analyst analyzes building utility consumption for various systems, including electricity, natural gas, water, sewer, solar, and steam. By integrating and utilizing data from utility invoices, utility metering infrastructure, and manual meter field reads, this position manages information via centralized systems such as EnergyCAP and SitelogIQ. Through data management, analysis, quality control, and reporting, the Energy Analyst enables transparency into utility usage and costs, supports financial planning and forecasting, and drives continuous improvement in data quality and process efficiency.

Application Review Date

The First Review Date for this job is: August 12, 2026. For full consideration, please apply on or before the first review date.

Responsibilities

Utility Billing & Data Management - 30%

• Perform intake, review, data entry, and processing of utility invoices (e.g., electric, gas, water, steam) for approval and payment, and entry into EnergyCAP, ensuring accuracy and completeness. Validate billing data against rate structures and historical trends; identify and resolve billing issues and discrepancies with utility providers. Maintain organized records for all utility billing transactions.

Recharge Billing Administration - 10%

• Prepare and process monthly recharge billings for applicable campus departments and external customers. Ensure alignment with approved rate structures, cost recovery methodologies, and campus financial policies. Respond to customer inquiries regarding utility charges, providing clear and data-supported explanations.

Meter Data Collection, Entry, and Quality Control - 5%

• Coordinate collection of utility meter readings from field staff and automated systems (e.g. Obvius/SitelogIQ); ensure flow of data into EnergyCAP. Input and validate meter data, applying quality control checks to ensure data integrity and continuity. Investigate anomalies, missing data, or irregular consumption patterns; coordinate resolution with the Utilities Engineering team. Backfill missing historical data.

Utility Database System Management & Optimization - 25%

• Serve as a functional expert and primary administrator of EnergyCAP.
• Configure accounts, meters, rates, and reporting structures within the system. Identify opportunities to improve workflows, automation, and data integration across systems. Review and utilize data from automated collection systems, Obvius and SitelogIQ, as required to ensure data in EnergyCAP is accurate and current.

Financial Forecasting & Budget Support - 10%

• Develop and maintain utility use and cost forecasts and projections for annual fiscal year (FY) budgeting processes. Analyze historical trends, rate changes, and operational drivers to inform budget assumptions. Provide variance analysis comparing actuals to forecast, identifying key drivers and risks. Summarize basis and assumptions used as part of forecasts and projections.

Coordination & Stakeholder Engagement - 10%

• Serve as a point of contact for utility providers regarding billing issues, account updates, and service coordination. Coordinate service interruption notifications from utility provider, collaborating with Utilities Engineering Manager on action plan. Collaborate with internal stakeholders (e.g. Finance, Accounting, Utilities Engineering) to ensure accurate account information and cost distribution. Support incorporation of new meters, accounts, and customers into utility tracking systems.

Reporting, Dashboards, and Analytics - 5%

• Develop and maintain dashboards, standard reports, and as needed/requested analyses to support departmental, operational and executive decision-making. Translate complex utility datasets into clear visualizations and actionable insights. Support sustainability, regulatory, and institutional reporting requirements.

Process Improvement, Documentation and Data Management - 5%

• Establish and document standard operating procedures for utility data management and billing processes. Continuously evaluate and improve data quality, system efficiency, and internal workflows. Ensure compliance with audit requirements, internal controls, and applicable policies.

Required Qualifications

• Advanced-level working knowledge of the Microsoft Office Suite, particularly Microsoft Excel, Word, and PowerPoint.
• Working knowledge of utility billings, including evaluating consumption, costs, recharge structures, etc.
• Knowledge of common campus-specific and other computer application programs and/or the ability to learn. Analytical/problem-solving skills.
• Strong communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
• Strong skills in analyzing and synthesizing large amounts of data for preparing sound and relevant proposals.
• Ability to multitask with demanding timeframes. Ability to use discretion and maintain all confidentiality.
• Demonstrated experience collecting, analyzing, and interpreting energy and utility consumption data.
• Demonstrated knowledge of building electrical and mechanical systems, specifically utility systems.
• Experience and skill in technical report writing and editing.
• Demonstrated knowledge and experience in the application and use of mathematics and statistics, and in making complex calculations.
• Advanced interpersonal communication skills to include verbal and written, active listening, and critical thinking.
• Ability to organize and prioritize work to meet goals and competing deadlines.
• Demonstrated quantitative research skills; experience collecting, analyzing, and interpreting data.
• Customer service and interpersonal skills to work cooperatively and effectively with clients and the Campus community.
• Demonstrated experience working with relational databases, including developing complex queries, complex reports, and new databases.
• Experience reviewing technical documents and working with web programs.
• Experience working with utility companies and administering contracts.

Preferred Qualifications

• Advanced working knowledge of EnergyCAP software system and/or the ability to learn.
• Experience in sustainability in the higher education field is desirable.

Education / Training

• Advanced degree in a related area and/or equivalent experience/training

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual salary range that the University reasonably expects to pay for this position is $101,600.00 - $189,800.00.

• This is an exempt, monthly-paid position.
• This is a full-time (40 hours/week) Career position eligible for UC benefits.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

• This position is eligible for up to 2 days/week of remote work within the United States. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.