Legal Staff Supervisor - Promotional

• Training support staff and coordinating daily workflow
• Developing procedures and policies to support the office's operational needs
• Monitoring work performed by support staff to ensure compliance with established departmental procedures
• Handling complex procedural questions regarding work performed by support staff

• A practical approach to formulating procedures and policies affecting support staff operations
• The ability to apply sound judgment in resolving workflow challenges
• Demonstrated leadership skills with the ability to coach staff one-on-one and as a group
• The ability to support staff with compassion and empathy while maintaining boundaries
• Experience coordinating the day-to-day activities of legal and office support staff
• The ability to communicate clearly and effectively, both verbally and in writing
• Experience working with supervisors and managers to implement new processes
• The ability to establish and maintain effective working relationships with clients, Public Defender staff, departmental representatives, court officials, and the public

Application submissions require the Supplemental Questionnaire to be completed.

Education: Any combination of education and training which would provide an opportunity to acquire the knowledge and abilities listed. Normally, some coursework in the areas of paralegal studies, legal secretarial such as legal documents, office practices and procedure, or other law related courses. A certificate of completion of paralegal studies from an accredited program or college is highly desirable for some assignments.

Experience: Any combination of education and work experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, three years of work experience in a law office, law enforcement office, or court environment processing legal documents at least one year of which has been in a supervisory or lead worker capacity would provide this opportunity.

Special Skill Requirement: The ability to type at a corrected speed of 45 words per minute may be required for some assignments.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
The position advertised on this announcement does not require possession of a valid California Driver's License.

Background Requirements: Applicants for some assignments must successfully complete a thorough background investigation.

Thorough knowledge of: court related government or department codes, ordinances, laws, regulations, procedures and policy decisions necessary to accomplish objectives of the assigned division; the operations, procedures, timetables and jurisdictions of the court or department of assignment.

Considerable knowledge of: the organization, functions, and procedures of the California court system; the principles and practices of effective supervision, training and the basic procedures of sound personnel management; the computer and record systems of the court or the department of assignment; basic arithmetic, English grammar, vocabulary, spelling, punctuation and composition; the technical resource materials and information sources applicable to the area of assignment.

Working knowledge of: legal terminology, documents and responsibilities; functions and procedures of the county law offices and other law enforcement agencies as they pertain to the filing and processing of documents, complaints; the issuance and service of warrants and the recording of dispositions.

Ability to: plan and coordinate the work in the assigned unit; communicate in an appropriate manner with supervisors, peers, subordinates, judges, attorneys and the general public; evaluate and assess employee behavior and performance; communicate behavior and performance standards to subordinates; review and analyze problems; choose an effective solution and implement necessary changes to correct the problem; train new employees; understand, explain and apply specific statutes, codes, laws, regulations and procedures; develop, evaluate, research and implement policies and procedures related to the work of the assigned unit; maintain complex legal records, assemble materials and prepare reports; locate, identify and correct technical inaccuracies; establish and maintain cooperative and harmonious relationships with judges, attorneys, litigants, other employees and the general public; use independent initiative and discretion in organizing work and supervising the work of others.

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire to be completed.

Responses to supplemental questions may be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application and Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Personally identifiable information (PII) is removed from the standard application fields and applicable attachments. This PII blind screening practice redacts a candidate's personal information that could potentially influence or bias the scoring process. Personal information includes the applicant's name, former last name, address, phone number, email, driver's license number, school name, education start and end dates, age, date of birth, gender, and race. This PII blind screening practice helps contribute to a fair and equitable examination process.

Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application and Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application and Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

Additional Information

A background investigation may be required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to candidates.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

How to Apply

Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job announcement must be received by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: DP

HR Technician: KK