About PENTAX Medical
PENTAX Medical is a global medical device company focused on
flexible endoscopy
systems. As a division of
HOYA Holdings we develop, manufacture, distribute and service endoscopic equipment used in hospitals and ambulatory surgery centers globally. At PENTAX Medical, our mission is to improve patient care and healthcare delivery worldwide through innovative endoscopic imaging technologies and solutions.
Driven by our commitment to
Quality, Clinically Relevant Innovation, and Simplicity, we are more than just an equipment manufacturer, we focus on:
Endoscopic imaging technology
- Clinical education and physician training
- Infection prevention and reprocessing solutions
- Service and Repair support for endoscopy departments
Position Title
Corporate Accounts Administrator
Location: Remote
Department:
Commercial
Reports To: Director, Corporate Accounts
Why Join PENTAX Medical?
At PENTAX Medical, your work has purpose. PENTAX Medical is a HOYA-owned medical technology company that provides endoscopy imaging systems, scopes, and related services for GI, pulmonary, and ENT procedures, helping physicians diagnose and treat diseases using minimally invasive techniques.
Whether you're supporting commercial operations, developing innovative technologies, manufacturing life-saving devices, or enabling exceptional customer experiences, your contributions help improve healthcare outcomes worldwide.
When you join our team, you'll benefit from:
- A mission-driven organization dedicated to advancing patient care
- A collaborative culture that values innovation, accountability, and teamwork
- Opportunities to make a measurable impact on a growing global business
- Professional development and career growth opportunities
- Competitive compensation and performance-based rewards
- Comprehensive healthcare, wellness, and retirement benefits
- Generous Paid Time Off, Sick time and company holidays
- Flexible work arrangements where applicable
Position Summary
The Corporate Accounts Administrator is responsible for providing comprehensive administrative, operational, and contract management support to the Corporate Account Director (CAD), Corporate Sales Team, and Customer Solutions team. This role serves as a critical link between Sales, Marketing, Finance, Customer Solutions, and corporate customers, ensuring the effective administration of contracts, pricing agreements, rebates, reporting, customer communications, and strategic account initiatives.
Key Responsibilities
Corporate Account Administration & Business Support:
- Provide Daily administrative support to the Corporate Account Director, Contracts Administrator.
- Serve as primary administrative resource for corporate account activities and urgent field sales and customer requests.
- Assist with ongoing account management activities to ensure continuity of customer support and business operations.
- Coordinate internal communications across departments to support corporate account initiatives.
- Prepare and distribute monthly Corporate Account updates highlighting key account activities, opportunities, challenges, and progress against strategic objectives.
- Work with AcuityMD to update contract information and target information.
- Mine Salesforce for reporting on progress on key Corporate Account Initiatives
- Work with CAD to design and format, then prepare a monthly Corporate Account Update with key activities affecting sales
Contract Administration & Maintenance:
- Manage and maintain customer contracts, amendments, pricing agreements, renewals and related documentation.
- Generate contract amendment requests associated with new product introductions, product discontinuations, pricing changes, and customer-specific requirements.
- Coordinate contract approval workflows and signature processes to ensure timely execution.
- Maintain the Contract Summary document in TEAMS and update AcuityMD with changes.
- Support finance as needed with necessary information to process monthly Admin Fee Reports.
- Research existing agreements to ensure product portfolios, pricing structures, and contract products remain current and accurate.
- Monitor agreement compliance and identify opportunities to improve contract administration processes.
- Maintain contract records and ensure all documentation complies with company policies, legal requirements, and audit standards.
Manage New Product Introductions and Discontinuations
- Research and evaluate product additions, deletions, and modifications with customer agreements.
- Collaborate with Marketing and Corporate Account Director to determine appropriate pricing strategies for new products and timing for discontinued items.
- Generate amendment requests to all contracted customers
- Load and maintain approved contract pricing with Microsoft Dynamics 365 or other enterprise systems.
Rebate administration
- Run reports and calculate rebates/fee payments for existing and future agreements.
- Data management, reporting & analytics.
- Maintain accurate account, pricing, rebate, contract data across all applicable systems.
- Generate recurring and ad hoc reports on contract status and account activity.
- Mine and analyze Salesforce data to provide insights regarding corporate account performance and key business objectives.
- Update and maintain customer and contract information within AcuityMD and other business systems.
- Ensure data integrity and compliance with company reporting standards.
RFT (Request for Proposal) Support
- Assist the Corporate Account Director (CAD), and Sales, if assigned by CAD, in responding to Requests for Proposal (RFPs), tenders, and contract bids.
- Coordinate collection of pricing, product, legal, operational, and financial information required for submissions.
- Track proposal timelines and ensure completion of all deliverables within required deadlines.
- Support the preparation, formatting, review and submission of proposal documents.
- maintain records of proposal activities, internal approvals, and outcomes for future reference and reporting.
Government & Customer Portal Administration
- Support administration activities related to federal government accounts and purchasing agreements.
- Maintain customer portal information, documentation, pricing updates, and contract records as required.
Qualifications
Required Qualifications
- College diploma or Bachelor's degree in Business Administration, Commerce, Finance, Marketing, or a related field, or an equivalent combination of education and experience.
- Minimum 2-3 years of experience in corporate account administration, sales support, contract administration, or a related business function.
- Experience working with contracts, pricing agreements, rebates, and business documentation.
- Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
- Experience using CRM and ERP systems such as Salesforce, Microsoft Dynamics 365, or equivalent platforms.
- Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
Preferred Experience:
- Experience supporting corporate, healthcare, government, or enterprise-level accounts.
- Knowledge of contract administration and pricing management practices.
- Experience with AcuityMD or similar market intelligence platforms.
- Experience supporting RFP, tender, or bidding processes.
What Will Make You Successful
The successful candidate will demonstrate:
- Exceptional attention to detail and accuracy.
- Extremely organized.
- Strong analytical, research, and problem-solving capabilities.
- Effective written and verbal communication skills.
- Ability to work independently while managing competing priorities.
- Strong collaboration skills.
- High degree of professionalism, discretion, and confidentiality.
- Adaptability and ability to thrive in a fast-paced environment.
Working Conditions & Travel
- Work Environment: Remote
- Travel Requirements: Up to 75% within defined territory
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
- Ability to lift and carry equipment cases, demonstration units, and training materials weighing up to 50 pounds on an occasional basis, and up to 25 pounds on a frequent basis.
- Ability to push and pull wheeled equipment, including automated endoscope reprocessors and demo carts, with or without assistance.
- Ability to stand and walk for extended periods during equipment installations, training sessions, procedural support, and trade shows.
- Ability to bend, stoop, kneel, crouch, and reach at, above, and below shoulder level to access and service equipment, including equipment located under counters, on carts, and in reprocessing rooms.
- Ability to travel throughout the assigned territory by car and air, including occasional overnight travel, and to navigate hospital, operating room, ambulatory surgical center, and reprocessing environments, including stairs.
- Sufficient manual dexterity to handle instruments, tools, and endoscopes, and sufficient vision and hearing to perform equipment inspection, testing, and customer communication.
Benefits & Total Rewards
PENTAX Medical offers a comprehensive benefits package designed to support employees and their families, including:
- Medical, Dental, and Vision Coverage
- Retirement Savings Programs
- Life and Disability Insurance
- Employee Assistance Program (EAP)
- Wellness Resources
- Paid Time Off
- Company Holidays
- Professional Development Opportunities
Benefits may vary based on position and location.
Our Culture
At PENTAX Medical, we believe innovation happens when diverse perspectives come together.
We foster a collaborative, inclusive, and respectful workplace where employees are empowered to contribute ideas, challenge the status quo, and grow professionally. We are committed to building teams that reflect the communities and customers we serve.
Ready to Make an Impact?
If you're excited about contributing to a company that is advancing healthcare through innovation and quality, we encourage you to apply.
Join PENTAX Medical and help shape the future of patient care.
Equal Employment Opportunity
PENTAX Medical is an Equal Opportunity Employer committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable law.
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PENTAX Medical
paid time off, sick time
Jul 31, 2026