Office Support Associate - Department of Chemical & Biomolecular Engineering (College of LAS)

School of Chemical Sciences

University of Illinois at Urbana-Champaign

Business Operations and Resource Management

*Assists with coordination and completion of travel arrangements for the department, faculty, and laboratory groups; prepares, processes, and reconciles associated purchases, travel reimbursements, expense reports, and related financial transactions, ensuring compliance with applicable policies and procedures.

*Assists in administrative support for departmental purchasing processes, including sourcing laboratory and office supplies, obtaining quotes and cost comparisons, processing purchases, and maintaining related procurement documentation.

*Assists with departmental records retention in accordance with established procedures

*Monitors and maintains departmental copiers and related equipment to ensure proper functionality and performs copying, scanning, and document management activities

*Coordinates the checkout, return, and tracking of departmental keys and equipment.

*Reports facility repair and maintenance needs to the appropriate personnel and follows up as needed to ensure timely resolution.

*Monitors the department's student computer labs and reports issues to the appropriate personnel

*Ability to follow established department and university established processes and procedures

*Performs other duties and projects as assigned

Administrative Operations and Communications

*Welcomes and directs visitors, answers telephone inquiries, and responds to routine questions, requests, and concerns in a professional and courteous manner.

*Assists with administrative and departmental calendar management including but not limited to room reservations and facility requests for the department

*Maintains current knowledge of departmental events, programs, and activities to provide accurate information and timely responses to routine inquiries, and assists with the planning, organization, and coordination of these events.

*Demonstrates proficiency in using WebTools to create, update, and maintain calendars, electronic forms to support departmental communication and administrative processes

*Assists with administrative and operational support including but not limited to preparing and organizing instructional materials, educational resources, correspondence, reports, and other related materials.

*Sorts and distributes mail to proper department mailboxes.

*Maintains a position-specific procedures job manual and updates process and procedures as needed.

*Provides general office support to the department's Student Services Office

*Performs other duties and projects as assigned

1.High school diploma or equivalent.

2.Any one or combination totaling eighteen (18) months from the categories below:

A.College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)

Associate's Degree (60 semester hours) equals eighteen months (18 months)

B.Work experience performing office/clerical activities, including the use of computer systems.

• Ability to communicate effectively with others.
• Ability to professionally interact with internal and external constituents, including students, faculty, staff, and parents.
• Commitment to creating an inclusive environment.
• Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.
• Ability to effectively multi-task and stay organized.
• Effective time management skills.
• Ability to maintain confidentiality in all business matters.
• Working knowledge of grammar, spelling, and punctuation.
• Ability to acquire knowledge of University and College requirements, procedures, rules, and regulations.
• Ability to acquire knowledge of various computer software systems.

This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The wage for this position is $39,159.90.This position is not eligible for any type of sponsorship for work authorization. Hybrid work options may be available for this position after an initial on-site training period, with the ability to be on-site at the University of Illinois UrbanaChampaign campus as needed per the University's Workplace Flexibility policy.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Applications must be received by 6:00 pm (Central Time) on August 31, 2026. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.

Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.

For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1037735

Job Category: Administrative Support

Apply at: https://jobs.illinois.edu