Document Coordinator

Document Coordinator
Syracuse, NY
Pay: $30.00 per hour
26-08715

Job Summary

The Document Coordinator is responsible for administering, controlling, maintaining, and continuously improving the site's document management system. This role partners with Operations, Quality, Supply Chain, Engineering, and other functional teams to ensure controlled documents are accurately created, reviewed, approved, distributed, and maintained in accordance with company policies, regulatory requirements, and ISO 9001 standards. The Document Coordinator serves as the primary administrator of the SharePoint Document Control System and manages document lifecycle activities, including creation, revision, approval, issuance, archival, and obsolescence.

Job Responsibilities

• Administer and maintain the SharePoint Document Control System.
• Collaborate with Operations, Quality, Supply Chain, Engineering, and other functional areas to develop and maintain Work Instructions, Standard Operating Procedures (SOPs), Job Aids, and Forms.
• Ensure controlled documents are properly managed, version controlled, and accessible to authorized personnel.
• Maintain document numbering, formatting, revision histories, and retention practices.
• Monitor document status and ensure timely reviews and updates.
• Archive obsolete documents and ensure only current, approved versions are available for use.
• Participate in corrective and preventive action activities related to document control processes.
• Support records management activities as applicable.
• Communicate document control requirements and processes effectively across the organization.
• Identify opportunities to improve document management processes and efficiency.

Job Requirements

• 2+ years of quality experience in a manufacturing, production, or operations environment.
• 2+ years of experience with Microsoft Office applications.
• 2+ years of technical writing experience.
• Strong understanding of technical writing principles.
• Proficiency with Microsoft Office applications.
• Strong organizational and time management skills.
• Ability to work independently and implement solutions with limited guidance.
• Strong communication and collaboration skills.
• Professional and service-oriented approach when working with employees and leadership.
• Ability to work effectively in a fast-paced environment.
• Legally authorized to work in the United States without company sponsorship now or in the future.
• Must currently reside within 50 miles of Syracuse, NY, unless exempt based on active-duty military status.

Education

• High school diploma or GED required.
• Associate degree preferred.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

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Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.