Administrative Assistant - Facilities

What you will enjoy doing*

• Under limited supervision, provides administrative,
  operational, and facilities support for the Linde Technology Center. Serves as
  a key point of contact for employees, vendors, contractors, and visitors while
  ensuring efficient office operations and supporting facility-related processes.
• Serve
  as a central point of contact for Help desk requests inquiries through
  in-person, phone, and email communications.
• Coordinate
  general office operations, including conference room scheduling, office
  moves, mail distribution, office supply management, and document
  retention.
• Maintain
  organizational information, directories, emergency contact lists,
  communication boards, and other site resources.
• Support
  employee-related administrative activities and distribute company
  communications as needed.
• Receive,
  track, and coordinate facility service requests through work order
  management systems.
  Maintain
  facility records, equipment information, preventive maintenance schedules,
  and related documentation.
  Generate
  reports for management as needed
• Process
  purchase orders and invoices in accordance with company procedures.
• Review
  documentation for accuracy and completeness and coordinate resolution of
  discrepancies with vendors and internal stakeholders.
• Maintain
  purchasing and payment records and respond to vendor inquiries regarding
  orders and payments.
• Support
  onboarding and maintenance of vendor information, ensuring required
  documentation is collected and retained.
• Assist
  with administration of service agreements, contract renewals, and related
  records.
• Maintain
  vendor, contract, insurance, and compliance documentation.
• Coordinate
  mail, shipping, postage, and related site services activities.
• Maintain
  required records, authorizations, and reconciliations associated with
  postal and shipping operations.
• Support
  site resource management, including office equipment, facility supplies,
  and company vehicles.
• Maintain
  safety-related documentation, manuals, training records, and compliance
  files.
• Assist
  with administration of contractor safety requirements and site safety
  programs.
• Prepare
  and maintain recurring operational, facility, and administrative reports.
• Ensure
  accurate recordkeeping and document retention in accordance with company
  policies and regulatory requirements.
• Support
  audits, inspections, and information requests as needed.

What makes you great

• High school diploma or GED equivalent
• Minimum 3 years office
  experience
• Skilled in Microsoft Office
  applications
• Ability to handle multiple tasks with
  a minimum of direction.
• Sound judgement and a high level
  of work ethic.
• Strong interpersonal skills and
  the ability to function as a team member in a demanding service
  environment

Why you will love working with us

Linde is a leading global industrial gases and engineering company with 2025 sales of $34 billion. We live our mission of making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful and helping to sustain, decarbonize and protect our planet. Linde serves a variety of end markets such as chemicals & energy, food & beverage, electronics, healthcare, manufacturing, metals and mining. Linde's industrial gases and technologies are used in countless applications, enabling space exploration and launch technologies, delivering ultra-high-purity and specialty gases for semiconductor manufacturing, providing life-saving medical oxygen and enabling clean hydrogen production and carbon capture to reduce greenhouse gas emissions. Linde also delivers state-of-the-art gas processing solutions to support customer growth, efficiency improvements and emissions reductions.
For more information about the company and its products and services, please visit linde.com

What we offer you!

At Linde, the sky is not the limit. If you're looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we serve, and the world in which we all live, at Linde, your opportunities are limitless. Be Linde. Be Limitless.

In addition to competitive compensation, we offer a wide range of medical options to suit everyone's needs. Other benefits include; educational and professional development, employee discount program, 401K, pension plan, and life insurance, just to name a few.
The pay range for this position is $25.00 to $32.00 an hour

Have we inspired you? Lets talk about it

We are looking forward to receiving your complete application.