I. DEPARTMENT INFORMATION
| Job Description Summary: |
Founded in 1824, the GW School of Medicine and Health Sciences (
SMHS) is the 11th oldest medical school in the country and the first in the nation's capital. Since its establishment, the school has been at the forefront of medical education, and has grown to include highly-ranked programs in the health and biomedical sciences. With dozens of top-tier residency programs,
SMHS is a competitive and esteemed destination for medical school graduates across the country.
Clinical Research Operations
- Coordinate day-to-day activities of investigator-initiated and industry-sponsored clinical trials.
- Assist with study start-up activities, including regulatory submissions, IRB documentation, study activation, and investigator files.
- Screen potential research participants and coordinate enrollment activities.
- Schedule research visits and ensure protocol adherence.
- Maintain study documentation in compliance with GCP, FDA, NIH, sponsor, and institutional requirements.
- Track recruitment, enrollment, study milestones, adverse events, and reporting deadlines.
- Coordinate communication among investigators, study sponsors, CROs, and research participants.
- Assist with preparation for monitoring visits and regulatory audits.
Epilepsy Surgery Program Coordination
- Monitor patients progressing through the epilepsy surgery evaluation pathway.
- Track completion of required diagnostic studies, including EEG monitoring, MRI, PET, neuropsychological testing, and other evaluations.
- Identify delays in the evaluation process and proactively coordinate with scheduling teams and clinical services to expedite testing.
- Prepare case summaries for multidisciplinary epilepsy surgery conferences.
- Track surgical recommendations and follow-up completion.
- Maintain databases of epilepsy surgery candidates and key performance metrics
Academic Program and Symposium Coordination
- Plan and coordinate regional, national, and international educational symposia.
- Identify and communicate with invited speakers.
- Coordinate travel, lodging, honoraria, and itineraries.
- Work with conference venues, catering, audiovisual vendors, and institutional offices.
- Assist with CME-related documentation when applicable.
- Develop meeting timelines and coordinate event logistics.
- Maintain communication with attendees and faculty before and after meetings.
Administrative and Program Support
- Prepare reports and dashboards related to research productivity and epilepsy surgery metrics.
- Maintain research databases and tracking systems.
- Coordinate departmental meetings related to research initiatives.
- Assist with grant-related administrative activities.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position and support the Department's mission. |
| Minimum Qualifications: |
Qualified candidates will hold a BA/BS and 2 years of experience in a related discipline. Degree must be conferred by the start date of the position. Certification preferred. |
| Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: |
|
| Preferred Qualifications: |
- Experience coordinating clinical trials in a neurology, neurosurgery, or specialized academic medical center setting, including familiarity with IRB submissions, GCP guidelines, and electronic data capture (EDC) systems (e.g., REDCap, OnCore) is desired.
- Prior background navigating complex multidisciplinary patient care pathways or surgical evaluation processes (specifically in epilepsy, neurology, or complex surgical programs), including experience organizing case conferences and tracking key performance indicators (KPIs) is preferred.
- Advanced proficiency with database management, research tracking tools, and data visualization software to prepare productivity reports and support grant-related administrative tasks.
|
| Hiring Range |
$44,985.20 - $69,587.07 |
| GW Staff Approach to Pay |
How is pay for new employees determined at GW? |
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs. II. POSITION INFORMATION
| Campus Location: |
Foggy Bottom, Washington, D.C. |
| College/School/Department: |
School of Medicine and Health Sciences (SMHS) |
| Family |
Research and Labs |
| Sub-Family |
Clinical Research Operations |
| Stream |
Individual Contributor |
| Level |
Level 2 |
| Full-Time/Part-Time: |
Full-Time |
| Hours Per Week: |
40 |
| Work Schedule: |
Monday through Friday, 9am - 5:30pm |
| Will this job require the employee to work on site? |
Yes |
| Employee Onsite Status |
On-campus (in person) |
| Telework: |
|
| Required Background Check |
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search |
| Special Instructions to Applicants: |
Employer will not sponsor for employment Visa status |
| Internal Applicants Only? |
No |
| Posting Number: |
R002458 |
| Job Open Date: |
|
| Job Close Date: |
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| Background Screening |
Successful Completion of a Background Screening will be required as a condition of hire. |
| EEO Statement: |
The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law. |
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George Washington University
Sep 09, 2026