Administrative Assistant, Day Leadership Academy

Hospitality, Tourism & Events: Administrative Assistant, Day Leadership Academy

Job Description

About the University

Established in 1965, Metropolitan State University (MSU Denver) was founded to serve students who were underrepresented in higher education whose life paths and experiences did not fit the traditional mold. Sixty years later, the University continues to serve over 16,000 of Colorado's extraordinary and diverse students, providing them with the foundation on which to build their unique aspirations. As the third largest public institution of higher education in Colorado, MSU Denver is a model university for today's college students.

Proud of its federal designation as a Hispanic-Serving Institution that also offers graduate programs (gHSI) and the only Seal of Excelencia certified institution in Colorado, the University serves the most diverse undergraduate student population in the state, as well as the most first-generation students. Through affordable, flexible, and holistic education, MSU Denver helps students build essential skills grounded in a multicultural and global perspective that lead to undergraduate and graduate degrees, and career and life success.

At MSU Denver, we are committed to our CADRE values: Community, Access, Diversity, Respect, and Excellence. We strive to create a supportive and inclusive environment where all community members are valued and belong. Our dedication to breaking down barriers to education, fostering open dialogue, and promoting world-class scholarship ensures that we provide exceptional services and innovative learning opportunities for our students, faculty, and staff.

About the School of Hospitality

The School of Hospitality is the only program in the United States that has a LEED Gold hotel - the SpringHill Suites hotel, a commercial conference space, a state-of-the-art beverage testing laboratory, a commercial restaurant, the Charlie Papazian Brewing Education Lab, and the Day Leadership Academy.

Position Description

The Day Leadership Academy (DLA) within the School of Hospitality at Metropolitan State University of Denver is seeking a dynamic, self-motivated, and highly organized Administrative Assistant. This part-time role offers a unique opportunity to contribute to the creation and delivery of hospitality-focused programming, collaborate on new and creative ideas, and engage directly with the Denver and Colorado hospitality community.

The Administrative Assistant will work closely with DLA leadership and other School of Hospitality faculty to support initiatives that connect working professionals with industry leaders, events, and learning experiences. This role entails a combination of administrative tasks, with external facing projects that involve meaningful engagement with hospitality professionals across multiple sectors.

Responsibilities

The DLA Administrative Assistant is responsible for helping with various projects undertaken by the DLA and providing the DLA faculty coordinator with secondary work-related assistance as needed. The DLA Administrative Assistantprovides administrative, program, and project support to the DLA Faculty Coordinator and other DLA project leaders:

• Support the ongoing coordination and evaluation of DLA programs and services, such as the Restaurant Resilience Five Points Initiative and Restaurant Summit
• Assist with the creation, coordination, and dissemination of office outreach and communication efforts
• Collect, organize, enter, and maintain program data and assist with program evaluation and reporting
• Coordinate event logistics for executive seminars, speaker series, conferences, and other DLA programs.
• Track course/program timelines and ensure deadlines are met
• Support marketing, outreach, recruitment, and enrollment efforts.
• Manage invitations/newsletters and manage RSVP/registration list
• Assist with event logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-course/program evaluations

In addition, the DLA Assistant is expected to assist with office duties, such as monitoring the DLA phone, managing the DLA calendar, and assisting the DLA faculty coordinator and DLA project leaders as needed.

Required Qualifications

• Bachelor's degree or current enrollment in a bachelor's degree program in hospitality, marketing, communication, or a related field
• Demonstrated organizational skills and strong attention to detail.
• Reliable transportation throughout the Denver Metro area, including locations with limited transit service.
• Strong written and verbal communication skills
• Demonstrated ability to provide excellent customer service and engage effectively with diverse stakeholders
• Good understanding of basic software platforms such as Microsoft tools (e.g., Excel, Word, PowerPoint, Calendars), and other tools to create and send newsletters

Schedule Information

Full-time; up to 30 hours/week

Days of Week: Monday - Friday

Evenings and Weekend Work: As needed for events, etc.

Schedule: Hybrid schedule flexibility with in person work as well as some remote opportunities subject to supervisor approval and program needs.

Travel:Occasional local travel within the Denver metro area

Salary for Announcement

The hourly rate that the University reasonably expects to pay for this full-time Temp Hourly position is established at $27 / hour.

TEMPORARY EMPLOYMENT POSITIONS ARE NOT ELIGIBLE FOR BENEFITS AND HAVE TO ENROLL IN A PERA RETIRMENT ACCOUNT.

The University's benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as accessto a long-term disability (LTD) plan.Visit MSU Denver'sbenefits websiteto learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu.

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.