Legal Administrator

Aquent is thrilled to partner with a world-renowned entertainment company, a global leader with a rich legacy in music and media. This organization is at the forefront of shaping how audiences interact with beloved content, driving innovation through cutting-edge legal and business strategies that bring captivating stories and experiences to life worldwide.

We are seeking a highly organized and proactive individual to step into a pivotal support role within a dynamic business and legal affairs team. In this position, you will be instrumental in ensuring the seamless operation of critical legal and administrative functions, directly contributing to the success of groundbreaking music and concert ventures. Your expertise will empower a fast-paced team, streamline essential processes, and help bring creative projects to life, making a tangible and exciting impact on the entertainment landscape. This is an incredible opportunity to leverage your organizational prowess and legal administrative skills to support the creation of unforgettable experiences.

Key Responsibilities

• Provide comprehensive administrative and coordinator support for multiple team members, including answering and screening phone calls, preparing and distributing correspondence and legal documents, and scheduling meetings and calls across various time zones.
• Manage travel arrangements and prepare expense reports, ensuring accuracy and timely submission.
• Prepare, proofread, format, update, correct, and circulate documents, along with handling general office support tasks such as filing, facilities requests, supply orders, and photocopying.
• Support contract administration by scanning and uploading agreements into document management systems, establishing and maintaining best practices with system users and contributors.
• Manage the end-to-end process for payment requests to outside vendors.
• Draft simple form agreements under attorney supervision and secure necessary signatures.
• Format legal agreements and exhibits, and prepare comparisons of legal documents.
• Conduct basic research and assist in research projects by locating and retrieving archived electronic and physical files.
• Prepare presentation materials as assigned by the team.
• Assist with sourcing and securing approval for creative assets, such as films, film clips, photographs, and other materials for use in tours and concerts, as well as other assigned duties.

Must-Have Qualifications

• Minimum of 1-2 years of administrative experience.
• Excellent written, verbal, and interpersonal communication skills, effective at all levels of an organization.
• Proven experience in multi-tasking and managing multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Comfortable and efficient with the use of technology.
• Experience with SAP or a high degree of comfort with similar enterprise resource planning applications.
• Previous contract experience, including formatting and redlining.
• Exceptional attention to detail with the ability to maintain professionalism under pressure.
• Strong organizational, time management, and follow-through skills.
• Demonstrated ability to prioritize, meet deadlines, and exercise sound judgment to adapt actions as needed.
• A cooperative work style, strong work ethic, and a positive attitude, consistently exercising sound judgment.

Nice-to-Have Qualifications

• A strong interest in music and the performing arts.
• Familiarity with and interest in social media, music, entertainment, and technology.
• Experience with complex agreements and contracts.
• Experience with rights database management.
• Notary Public certification is a plus.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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