New

Administrative Assistant IV

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Sep 10, 2026

Position Information

Posting date	09/10/2026
Closing date
Open Until Filled	Yes
Position Number	1129701
Position Title	Administrative Assistant IV
Hiring Range Minimum	$22.75
Hiring Range Maximum	$28.45
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	Monday through Friday; 8am-5pm
Location of Position	Hanover, NH Wentworth
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	Provides day-to-day support to the Assistant to the Dean of the Faculty Committees and the Director of Academic Operations. Maintains an understanding of office commitments and acts to ensure the smooth flow of work and timely accomplishments of office objectives. Works to increase office efficiency and productivity and serves as the first point of contact for both offices.
Description
Required Qualifications - Education and Yrs Exp	Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	3-5 years of office/administrative experience in a related field, with some degree of autonomy. Skills, Knowledge and Abilities In-depth knowledge of office and administrative procedures and workflow. Ability to handle sensitive information with tact and to maintain confidentiality. Strong organizational skills, particularly in planning events and project support. Proficient in standard office systems such as Microsoft Word, Outlook, Excel, PowerPoint, FileMaker, and other programs. Proactive in learning new technologies. Demonstrated technology skills in managing and retrieving information from database systems. Proven ability to juggle multiple priorities and multitask within a busy environment. Initiative, sound judgement, and ability to work independently. Strong communication, interpersonal, and diplomacy skills; enjoys working with a variety of people. Flexible nature, nimble, ability to adjust and respond to changing demands. Curious, creative, and engaged team player. Commitment to diversity and to serving the needs of a diverse population.
Preferred Qualifications
Department Contact for Recruitment Inquiries	Christine Ross or Lisa LaFlam
Department Contact Phone Number	603-646-2020
Department Contact for Cover Letter and Title	Christine Ross, Director of Academic Operations
Department Contact's Phone Number	603 646-1302
Equal Opportunity Employer	Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions	Applicants will be asked to respond to three supplemental questions regarding years of direct experience, indirect experience, and people management experience. Responses will be reviewed alongside application materials. Your response will be cross-referenced with your application materials to verify accuracy and, for finalists, to inform salary placement. Please ensure your resume and work history clearly reflect the full scope of your work, including position titles, employment dates, responsibilities, and supervisory duties. Incomplete or inconsistent information may affect how your experience is evaluated.
Quick Link	https://searchjobs.dartmouth.edu/postings/87168

Key Accountabilities

Description

Events/Project Coordination

Assists with the planning of small and large committee meetings. Support includes researching/securing venues, booking caterers, ordering refreshments, preparing handouts, securing audiovisual equipment, ensuring proper room set up, and providing on-site assistance leading up to and during meetings/events.
Assists in coordinating special meetings, workshops, and other functions related to committee activities as needed (securing venue, catering, name tags, technical services, room setup, and on-site assistance leading up to and during events)
Assists the Assistant to the Dean with outreach and communication to committee participants.
Assists in any follow-up activities required from meetings and/or events.

Percentage Of Time

Description

Calendar/Management/Communications

Oversees general email account, including daily monitoring and general Outlook upkeep, responding to, and filing emails, and sending out email communications on behalf of the Assistant to the Dean.
Assists the Assistant to the Dean in managing meeting requests, organization and preparation of meeting materials, and other scheduling responsibilities.
Answers phones, direct calls, records messages, and responds to inquiries on behalf of the Assistant to the Dean.
Ensures accuracy, thoroughness, and confidentiality of information pertaining to faculty, staff, departments/programs, and committees.

Percentage Of Time

Description

General Office Support

Responsible for ordering supplies for related committee activities in a timely fashion and reconciles all p-card receipts for office purchases.
Organizes faculty committee recordkeeping, scans faculty committee meeting materials to build archive or records and maintains archive of committee meeting materials in electronic format.
Collects faculty CVs for annual committee elections and organizes in shared folders for the Assistant to the Dean.
Updates/maintains record of faculty committee assignments in IRIS
Prepares and administers annual committee preference survey to the faculty, uploads results to committee portal in IRIS
Prepares committee and council appointment letters for the Assistant to the Dean.
Maintains Faculty of Arts and Sciences Committee SharePoint hub.
Updates Organization of the Faculty of Arts and Sciences charter document
Updates/maintains Arts and Sciences Committee webpage.
Assists with research, data gathering, and special projects associated with faculty committee activities as needed.
Maintains cognizance of working within a diverse community; endeavors to enhance the culture of inclusion and respect in all interactions. Demonstrates a commitment to diversity, inclusion, and cultural awareness thought actions, interactions, and communication with others.

Percentage Of Time

Description

Administration

Assists in the day-to-day operations of the office and division, including updating templates, processes & projects across all divisions, and support of a variety of divisional needs.
Serves as point of contact for A&S departments, programs, centers, institutes, ITC, and other campus partners. Provides guidance and support to ensure smooth operations.
Ensures compliance with regulations and internal policies.
Implements operational procedures to meet goals of DoF.
Schedules and coordinates agendas of meetings, including with DCs.
Assists with addressing issues, troubleshooting, triage, and problem solving.

Percentage Of Time

Description

Systems Administration and Project Management

Assists the Director of Academic Operations in maintaining information systems, data integrity, project management, and data reporting.
Provides regular reports to director and DoF senior leadership.
Assists in the preparing of annual compensation sheets for director and deans, archives data, and ensures relevant information is available to the offices of finance and human resources.
Serves as point of contact on academic systems, refers inquiries to appropriate parties.
Supports chairs, associate deans on systems related to faculty recruitment, evaluation, etc.
Regularly updates users on procedures related to faculty recruitment & evaluation systems.

Percentage Of Time

Description	Communications Works with the executive assistant to the dean and A&S director of communications on DoF communication (FRS memos, teaching FRS memo, salary sheet that accompany salary letters, etc.) Drafts reports, memos, correspondence as needed. Builds and maintains strong partnerships within Wentworth, faculty, department/program chairs, and central administrators.
Percentage Of Time	10

--	Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
--	Performs other duties as assigned.