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Facilities Support Intermediate
 Spectraforce Technologies | |
 United States, Pennsylvania, Conshohocken | |
 Sep 25, 2026 | |
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Job Title: Facilities Support Intermediate
Duration: 4+ months Location: Conshohocken, PA 19428 Worksite: Onsite Schedule: Monday-Thursday: 7:00 AM-4:30 PM (30-minute lunch) Friday: 7:00 AM-11:00 AM Responsibilities: Maintenance Maintenance, handle light maintenance requests for the office (tightening a loose leg, repairing/replacing a chair arm or caster, plunging a toilet, turning off the water from a leak etc), inspect/review concerns, attempt to resolve/fix/repair, if possible, if not fwd request to LL/Fac Maint to further request for tech/vendor, coordinate vendor arrival & onsite visit, f/u & monitor until issue is resolved & update the tracking log throughout the process Basic Technology/IT Knowledge Some basic technology/IT knowledge, installing monitors, installing/connecting docking stations, testing & troubleshooting workstation equipment, testing/troubleshooting AV equipment in conf rooms, replacing cords/cables, troubleshooting small user needs, directing ppl to IT chat, IT 800# & help hub ticket system, ordering replacement IT items for desks as needed Mailroom Duties Mailroom duties, receiving mail, contacting participants, weighing/sending out mail & packages occasional trip to post office, using Fedex account w/proper account coding, creating labels & packing up shipments to go out, taking to fedex box. Receive packages from fedex, UPS, USPS, Amazon & coordinate p/u w/employee & secure until retrieval Kitchens Kitchens, unloading & running dishwashers, stocking kitchens each day, monitoring stock levels & placing supply order. Reviewing/reconciling delivery ticket to order placed, then to invoices of orders for accuracy. Wiping down kitchens as needed, emptying coffee packets, straightening up kitchen area midmorning & end of day. Handle repairs & maintenance as appropriate, coordinating coffee vendors for machines, replacing refrigerator filters when necessary, keeping on top of cleanliness & issues as they appear and proactively, responding quickly to a complaint or potential safety issue (leaking water etc). Xerox/Canon Xerox/Canon, refill printers' w/paper daily, monitor stock levels & place order as necessary. Assist people with learning to use the printers & plotters themselves. Point of contact for printer/plotter issues/breaks/fix needs, handling technicians when on site. Handle stock levels for toner as needed. Office Supplies Office Supplies, stock office supplies as needed in cabinet, track supply levels & report when an order needs to be placed. Track Record Track Record, monthly office safety tracking tool, handle monthly completion of track record platform that includes duties like checking fire extinguisher tags, ensuring updates are done for HSE docs, ensure we're up to date inspections, filters etc, uploading invoices/receipts & confirmations of annual safety training & drills as they are due etc OSTT OSTT - Sustainability tracking tool for office, save monthly invoices in network file folder and upload info and invoice to OSTT tracking tool each month for client to monitor our utility consumption & quantify our shred/recycle efforts. Reception Desk Back Up Coverage Reception desk back up coverage, answering door for breaks and vacation time, helping visitors get in & following front desk procedures, ensuring catering gets where it's supposed to go. Provide excellent customer service, helping employees & visitors get acclimated in the office. Invoices Invoices, receive & review invoices to verify for accuracy, scan/save invoices in vendor folders using established file name format, submit invoices to AP if accurate. Office Staff and Property Managers Communication Communicate with office staff and property managers via email and/or signage for any bldg. issues, safety issues, janitorial issues as appropriate. This could include a wet paint sign, adding cones/caution tape to block an area off, redirecting traffic if a repair is being done, posting "out of order, service call has been placed" signs etc HSE HSE partner for office, training provided, includes being a floor warden & assisting during emergency evac drills, becoming 1st aid/cpr/aed trained when able, being informed & knowledgeable of HSE plans, HSE & emergency procedures, being a backup lead for HSE events that may occur at our bldgs., acting & prioritizing the safety of ppl in our space. Security Security includes ensuring the security of the physical office space in accordance with security guidelines; ID badge creation and recovery, access card and visitor management, daily headcount report, employee vehicle parking file, communication regarding emergencies. Office Support Office support, professional on hand customer service support for office needs which can include, setting up for company picnic, blocking parking areas w/cones, being point of contact for table rental company, adding trash/recycle cans as needed, addt'l chair set ups for mtgs, conf room changes to room, adding tables when needed. This role is always evolving to meet the high needs of our ever-changing office. Qualifications:
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