Payroll Administrator

Essential Functions:

Payroll Administration & Compliance

• Administer and oversee the accurate and timely processing of multi-state payroll operations.
• Analyze payroll data, earnings, deductions, taxes, and employee records to ensure compliance with company policies and applicable federal, state, and local regulations.
• Interpret payroll laws and regulations and provide guidance regarding payroll-related compliance matters.
• Serve as the primary resource for complex payroll issues, escalations, and exception processing.
• Review and approve payroll adjustments, off-cycle payments, termination payments, and special payroll transactions.
• Monitor payroll controls and identify areas of risk, recommending corrective actions when necessary.
• Participate in year-end payroll activities including W-2 processing, corrections, tax reconciliations, and regulatory reporting.

HRIS & Systems Administration

• Serve as a functional administrator for payroll and timekeeping systems, including UKG Payroll and UKG Dimensions.
• Evaluate payroll system functionality and recommend configuration improvements to increase efficiency and data integrity.
• Partner with HRIS, HR, and IT teams to test and validate payroll system updates, enhancements, and process changes.
• Analyze system data and troubleshoot payroll-related system discrepancies.

Data Analysis & Reporting

• Develop, analyze, and distribute payroll-related reports for management, Finance, HR, and operational leadership.
• Create and maintain recurring and ad-hoc reporting utilizing UKG Business Intelligence and other reporting tools.
• Analyze payroll trends, labor costs, accrual balances, tax liabilities, and workforce data to support business decision-making.
• Provide recommendations based on payroll metrics and operational analysis.

Process Improvement & Internal Controls

• Evaluate payroll processes and workflows to identify opportunities for automation, efficiency, and risk reduction.
• Design and implement improved payroll procedures, controls, and documentation.
• Participate in internal and external audits and ensure payroll practices adhere to established control standards.
• Lead payroll-related projects and process improvement initiatives.
• Develop and maintain payroll process documentation, standard operating procedures, and training materials.

Business Partnership & Employee Support

• Collaborate with management and business leaders to address payroll-related concerns and provide consultative support.
• Research and resolve complex employee pay issues requiring interpretation of policies and regulations.
• Build effective working relationships across all levels of the organization.
• Participate in cross-functional projects involving payroll, HR, benefits, compensation, and workforce management.

Qualifications

Required Education and Experience

• Associate's degree in Accounting, Finance, Human Resources, Business Administration, or related field; equivalent experience may be considered.
• Minimum 5 years of progressive payroll experience with multi-state payroll administration.
• Experience administering payroll systems, preferably UKG Payroll and UKG Dimensions.
• Strong knowledge of payroll tax regulations, wage and hour requirements, garnishments, and payroll compliance practices.
• Advanced proficiency with Microsoft Excel, including data analysis, reporting, and auditing functions.
• Experience creating and analyzing reports through BI or similar reporting tools.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field.
• Certified Payroll Professional (CPP) designation.
• Experience supporting payroll audits and regulatory compliance initiatives.
• Advanced knowledge of HRIS and workforce management systems.
• Experience leading payroll process improvement projects or system implementations.

Knowledge, Skills & Abilities

• Comprehensive knowledge of federal, state, and local payroll regulations.
• Ability to apply independent judgment and discretion in resolving payroll, compliance, and operational issues.
• Strong analytical and problem-solving skills with the ability to identify trends and recommend solutions.
• Exceptional attention to detail while maintaining a strategic perspective.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to handle highly confidential and sensitive information.
• Strong consulting and relationship-building skills with all levels of leadership.
• Project management and process improvement capabilities.
• Advanced reporting and data analysis skills.

Benefits:

TridentCare offers a competitive wage and robust benefit package to full time employees. Part time employees are eligible for many of the same below, pro-rated. Benefits include:

• Two weeks of vacation time
• Health Insurance after 30 days!
• Sick time
• 8 paid holidays
• Same day pay available
• Medical insurance allowance, giving you the freedom to customize your plan to fit your needs
• Dental insurance
• Vision insurance
• Disability insurance
• Company paid life insurance
• 401(k)

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