Administrative Analyst

Surgery

Full Time

78858BR

Job Summary

The UCSF Department of Surgery at Zuckerberg San Francisco General provides surgical services for the benefit of our patients and professional colleagues twenty-four hours each day, seven days a week. Our Trauma Center
excels in the care of patients with injuries, burns, complex wounds, surgical infections and patients requiring surgical critical care.

As the Administrative Analyst, this position will be responsible for providing financial, operational and analytic support for up to 3 trauma surgeons in the Department of Surgery at Zuckerberg San Francisco General (ZSFG).

The individual will act as a high-level liaison between the faculty leadership, administrators, medical center administration, colleagues at national institutions and other Universities, public officials, and other persons outside the University. Administrative tasks will include complex calendaring, expense reports, purchasing supplies, drafting correspondence, taking meeting minutes, preparing itineraries, agendas, meeting documents, arranging detailed travel plans, and coordinating events.

This position requires a high level of independence and autonomy, excellent communication skills, and will be expected to learn and understand the institutions' policies (UCSF, UC Medical Center, and other foundations, organizations, and institutions) to resolve issues and implement Division policies for activities.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The mission of the UCSF Department of Surgery is threefold: to develop the next generation of leaders in surgery; to provide outstanding quality clinical care that is cost effective, yet compassionate; and to make significant advances in scientific knowledge and clinical practice through basic and clinical research. The Department is comprised of multiple divisions and sections and our surgeons provide care at locations throughout the greater San Francisco Bay Area and beyond. Our Residents and Fellows also play a critical role in Department's success. The Department of Surgery Chair's Office is an extremely high profile, fast paced environment with a very diverse range of contacts and needs which require an immediate and accurate response, handled with confidentiality, and while staying compliant. The Chair's Office is responsible for management, direction and oversight of over 400 faculty (clinical and research), trainees and staff personnel.

Required Qualifications

• Bachelor's degree in a related area and/or equivalent experience/training.
• Minimum of one year of experience providing executive-level administrative support to directors/faculty/executives.
• Working knowledge of standard organization-specific and other computer application programs. Excellent proficiency in MS Office applications (Word, Excel, and Outlook). Demonstrated skill in word processing to prepare correspondence and other documents with speed and accuracy; Ability to learn how to utilize different programs as needed.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing, including a basic understanding of medical science to support faculty with transcribing letters.
• Ability to meet deadlines in a timely and accurate manner with excellent attention to detail.
• Demonstrated experience working independently with minimal supervision, using initiative and resourcefulness in performing job duties in areas of responsibility and in the execution of additional duties as assigned.
• Ability to use sound judgment in responding to issues and concerns.
• Demonstrated excellent customer service and organizational skills.
• Excellent oral and written communication skills.
• Ability to manage/prioritize multiple tasks with competing deadlines and work well under pressure.
• Ability to maintain confidentiality, be courteous, work well and interact with a diverse population.
• Demonstrated ability to maintain detail and ensure accuracy.
• Demonstrated excellent attendance and reliability.

Preferred Qualifications

• Knowledge of UCSF policies and procedures
• Knowledge of UC Financial systems such as MyReports, MyExpense and BearBuy.
• Experience working in academic medical setting and understanding best business practices.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Zuckerberg San Francisco General (ZSFG)

Work Style

Fully On-Site

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday-Friday, 8AM-5PM