Operations and Finance Manager

Job Summary:

The CU Department of Anesthesiology iC42 Clinical Research and Development is seeking an Operations and Finance Manager to join and support its clinical, contract research, and research operations. The Operations and Finance Manager is a full-time position which provides critical financial and business support for the iC42 Clinical Research & Development Director, Academic Administrative Director, faculty, and research staff. This position is responsible for direction, design and implementation of business operations and will collaborate with the management team to develop and implement plans for the operation infrastructure of systems, processes, and personnel designed to accommodate the rapid growth objectives of iC42 Clinical Research and Development. Furthermore, the position provides financial, human resources, and business management and direction for the iC42 Clinical Research and Development's Laboratory and Medical Director and will administratively manage all areas of clinical laboratory services, industry collaborations, and research activities for iC42 Clinical Research and Development.

Key Responsibilities:

• Manage iC42's finances, contracts, and budgets, including:
  
  
  
  • Trend analysis; cost study reviews; contract preparation, negotiation, and review; post-award contract management; statement review and reconciliation; account updates; submission of journal entries; approval of fiscal transactions.
  • Oversee annual Medicaid audit preparation; management of Medicaid and medical insurance billing processes, acts as HRSA point of contact; annual HRSA report preparation.
  
  
  
  
• Oversee and maintain an organized system of iC42 Clinical Research and Development quotes, contracts, agreements, etc. to include upcoming, pending, and expiring contracts and confidentiality agreements.
• Supervise, develop, and provide guidance to iC42 Clinical Research and Development administrative team.
• Collaborate facilities staff to complete and coordinate building maintenance and repairs, equipment PMs, calibrations, validations, verifications, repairs, and service agreements.
  
  
  
  • Analyze systems to improve facilities processes in the areas of safety and financial risk associated with equipment failure.
  
  
  
  
• Oversee Webspace and Capital Equipment reporting and processes.
• In conjunction with the Department's People Operation Director, analyze appropriate staffing levels, personnel concerns, and conflict resolution as well as oversee hiring, retention, and resignation/termination processes ensuring compliance with all University codes, policies, and regulations including personnel professional conduct.

Work Location:

All new employees in the Department of Anesthesiology must be on-site, full-time, five (5) days per week during their training period. An individual's training period is position and incumbent-specific.

The Operations and Finance Manager, once fully trained, is expected to be on site four (4) to five (5) days per week and as needed for in-person meetings in Aurora, CO.

Why Join Us:

The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and perioperative medical education. The Research Mission of the Department of Anesthesiology includes a broad range of clinical and basic science research. The mission of our research is to understand the mechanisms of neurological and heart disease, pain, and anesthetic toxicity.

iC42 Clinical Research & Development is a cutting-edge bioanalytical resource and Service Center at the University of Colorado as well as a CU Medicine site of clinical practice. iC42 Clinical Research and Development combines quantitative mass spectrometry (drugs, drug metabolites, endogenous compounds, and large molecules), metabolomics (LC-MS, GC-MS, and magnetic resonance spectroscopy-based) and proteomics under one roof, which makes it a unique facility. Moreover, iC42 Clinical Research and Development serves as a central laboratory for national and international multi-center trials and coordinates and carries out clinical studies. The laboratory is compliant with the rules of good laboratory practice (cGLP, 21 CFR part 58), and it is accredited by the College of American Pathologists and CLIA certified.

Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Joining iC42 Clinical Research and Development means joining a collaborative team that works closely with faculty leaders and researchers in a highly rewarding environment. Outside of iC42 Clinical Research and Development itself, Department of Anesthesiology staff members collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to University of Colorado's second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and well-being resources. Additionally, unlike most units, the Department of Anesthesiology employes its own Clinical Well-being Psychologist, who is a free and confidential resource to all Department faculty and staff, as well as an Engagement & Well-being Specialist on its staff, a unique role that aids the Department in implementing well-being initiatives and recognition and retention efforts.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution is required.
  
  
  
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  
  
  
  
• Four (4) years of extensive, diverse, and progressively responsible management experience, including direct responsibility for financial, research, business administration, and/or supervisory functions.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Master's degree in education, business, public administration, health care, finance, or a directly related field from an accredited institution.
• Ten (10) or more years of experience working in a biotech, CRO, research or clinical laboratory.
• Previous experience as COO/CFO or equivalent.
• Experience with management of multimillion-dollar auxiliary enterprises.
• Experience with or knowledge of CU accounting systems and reports, accounting practices, expenditure policies, sources of fund, TABOR rules, and/or federal funding guidelines.
• Experience with or knowledge of laboratory safety procedures including chemical waste disposal and blood borne pathogen risks.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and verbally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Demonstrated track record of a high level of professionalism.
• Demonstrated track level of leadership skills.
• Ability to work as part of a team to accomplish the overall mission, but capable of working independently to accomplish day-to-day tasks.
• Exceptional computer skills which include being proficient in using numerous software applications such as Microsoft Word, Excel, Outlook, PowerPoint, Visio, Adobe Acrobat, PeopleSoft Financial system, PeopleSoft HCM, NMDP registry, CU-System Portal and Concur.
• Candidates should have the ability to generate clear and concise reports using Excel and should be able to analyze and interpret all financial data.
• Ability to motivate a team, and make, justify, and defend important decisions relating to finances and human resources.
• Demonstrated ability to plan, organize, and meet deadlines, work under pressure, and organize multiple projects or tasks.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Abigail Jacoba, abigail.jacoba@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by October 1^st, 2024.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $73,491 - $93,481.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.