Associate - Legal Support

• Provides administrative support to the Chief Legal Officers and other staff in the Office of Legal Counsel.
• Manages the flow of work and information for the Office of Legal Counsel.
• Coordinates, tracks, and manages the work of multiple attorneys and cases,
• Provides litigation and other support for staff of the Office of Legal Counsel, including document preparation, processing, scanning, copying, and communicating with various courts, agencies, and stakeholders.
• Schedules meetings, maintains appointment schedules, and plans and coordinates meetings, convenings, and conferences.
• Assembles correspondence, files, agendas, and other materials for meetings, convenings, and conferences.
• Maintains legal files, systems, procedures, and methods for record keeping.
• Coordinates processes and documentation for subpoenas, custody, notices of claims, and other legal procedures.
• Uses and manages electronic case management, e-discovery, and other databases and platforms.
• Obtains, organizes, and drafts confidential, technical, and/or sensitive administrative materials.
• Prepares and submits drafts of correspondence, presentation materials, reports, and documents for public information or organizational use.
• Assists in drafting legal memoranda, pleadings, correspondence, and related documents for review by attorneys.
• Develops, revises, or implements work procedures to improve effectiveness and efficiency or to accommodate changes in operations or new functions.
• Exercises sound independent judgment in screening mail, telephone calls, and visitors; determines what inquiries should be escalated to the attention of attorneys and the Chief Legal Officer; provides information or answers to inquiries not requiring escalation, including those concerning routine legal procedures.

• Bachelor's degree from an accredited institute or equivalent relevant professional work experience required.
• Five years of administrative or secretarial experience, preferably including experience at least three years in a law office or other office handling sensitive or confidential matters and preparing reports and correspondence for a manager, supervisor, or executive.
• Knowledge of legal procedures and terminology.
• Ability to maintain confidentiality and work independently.
• Ability to deal with the public with tact, understanding, fairness, good judgment and integrity.
• Ability to understand and explain laws, rules, regulations, and procedures.
• Ability to act in a professional manner at all times, especially under adverse conditions.
• Ability to effectively communicate orally and in writing.
• Proficient skill in the use of technical computer applications, including electronic databases, case management systems, and Microsoft Office, including Excel and Power Point.
• Ability to exercise independent judgment.
• Skill in research, presenting, and explaining policies and procedures, assembling data, preparing complex reports, and formulating and presenting recommendations.
• Ability to work collaboratively.
• Ability to interact with diverse constituencies and convey complicated information with tact and diplomacy.
• Ability to develop and maintain strong, effective, and cooperative working relationships with school system employees and managers at all levels, as well as government agencies and community stakeholders.
• Ability to multi-task, prioritize changing assignments, organize busy workload, meet deadlines, and work well under pressure, while exercising excellent attention to detail.
• Unless expressly stated otherwise with respect to the qualifications indicated in the position description, City Schools reserves the right to consider other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position.

Qualified candidates for the above position must submit the following:

• Completed online application
• Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
• Upload copies of all transcripts -undergraduate, graduate and all MSDE Certifications
• Must provide three (3) professional references to include: name, title, business address, e-mail address and phone number
• All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
• All documentation must be scanned and uploaded to application

Benefits -- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org

Baltimore City Public Schools ("City Schools") does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability (cognitive, social/emotional, and physical), veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations. Discrimination undermines our community's long-standing efforts to create, foster, and promote equity and inclusion for all. Some examples of discrimination include acts of hate, violence, harassment, bullying, or retaliation. For more information, see Baltimore City Board of School Commissioners Policies JBA (Nondiscrimination - Students), JBB (Sex-Based Discrimination - Students), JICK (Bullying, Harassment, or Intimidation of Students), ACA (Nondiscrimination - Employees and Third Parties), ACB (Sexual Harassment - Employees and Third Parties), ACD (ADA Reasonable Accommodations), and ADA (Equity), and the accompanying City Schools Administrative Regulations. City Schools also provides equal access to the Boy and Girl Scouts and other designated youth groups. Link to Full Nondiscrimination Notice.

This position is not affiliated with any bargaining unit.

This position is affiliated with the City Retirement Plan.