Coordinator Administrative

Job Overview:

Under the direction of the Regional Director Oncology Support Services, the Administrative Coordinator will work with the Program Coordinator RN and multidisciplinary healthcare team to ensure smooth planning and execution of the Incidental Finding Program.

The Administrative Coordinator will be responsible for management of assigned work ques, coordination and/or scheduling of patient appointments, and patient and referring provider follow-up. Administrative Coordinator will abstract data to support management needs. Position requires ability to work independently, problem solve and concentrate on details, prioritize and follow through with all established guidelines.

Qualifications:

Required:

• High School/GED Diploma
• Familiar with Microsoft Office Package (Word, PowerPoint, Excel)

Preferred:

• Medical Terminology
• Prior experience in medical office environment

Certifications and Licenses Required (if applicable remove when posting):

• N/A

Scheduling Requirements:

• Full Time Day
• Monday Friday 8am 4:30pm

Essential Functions:

Assists nurse in obtaining reports from testing departments or outside facilities.

Assists in maintaining files of surveillance/screening patients

Registers and schedules patients for testing and physician appointments

Responds to data queries when requested.

Screens new patients for surveillance/screening eligibility

Answers the telephone and triage calls to the proper person. Calls surveillance patients to assure proper follow-up

Assists in obtaining and preparing information/forms per guidelines of surveillance/screening programs.

Copies and retrieves radiographic films as needed

Creates and maintains charts as appropriate

Demonstrates flexibility in response to unexpected changes in work volume, emergency staffing and schedule changes.

Develops and follows systems to ensure efficient workflow to complete daily tasks of associated duties by due dates.

Maintains files in a timely and organized fashion

Utilizes surveillance program software to compile program reports and patient follow-up correspondence

Works with community outreach department to attend educational programs/health fairs within the community.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer