Posting Details
Classification Information
| Position/Classification Title |
Administrative Support Spec |
| Classification Type |
SHRA |
| Position required to work during periods of adverse weather or other emergencies: |
N - Not Mandatory |
| Minimum Experience/Education |
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. |
| Preferred Years Experience, Skills, Training, Education |
Bachelor's degree, preferably in Business Administration or a related discipline; supplemented by additional course work/training in administrative and office technology and four to six years of administrative/clerical or office experience. Competent use of Microsoft Office Suites, including Microsoft 365 is required; Adobe Acrobat, Chrome River, Aggie Mart, People Admin, and Zoom. |
| Required License or Certification |
|
Position Overview
| Primary Purpose of Position |
This position's primary responsibility is administering and managing the department's business, human resources, administrative, and financial affairs. Responsibilities include information and data analysis, reporting, problem-solving and decision making, facilitation, and management of financial resources that are either state appropriated from contracts and grants, discretionary and/or receipt generated. S/he is also intimately involved in supporting the departments research enterprise, working closely with research staff in the Department, and the University's Division of Research and Economic Development.
The position performs various financial and business-related duties associated with specialized areas such as accounting, budgeting, auditing, compliance, human resources, and/or grants administration. Functions assigned to the Executive Assistant will include financial management, salary, and special pay administration, purchasing, inventory control, facilities coordination/planning, information technology oversight of accounts reconciliation, maintenance, analysis, and reporting of financial or associated data, financial projections and trends, cash/receipts management, personnel planning, assist with recruitment, and hiring. The position also includes overseeing department student workers (graduate and undergraduate). Lastly, the position may consist of miscellaneous job-related duties as assigned. |
| Primary Function of Organizational Unit |
The Department of Educator Preparation (
DEP) is one of four departments within the School of Education.
DEP offers Elementary Education (undergraduate and graduate), Special Education licensure (undergraduate), Core Education content for Secondary Education programs (undergraduate), Reading Education (graduate), and a Master's of Arts in Teaching degree in twelve concentration areas. Faculty members' offices in Elementary Education, Reading Education, and Special Education are located in Proctor Hall. The programs in the Department of Educator Preparation service a substantial percentage of all students enrolled in the departments under the College of Education.
The role of the department of educator preparation is to prepare a cadre of well-qualified, highly knowledgeable (Pre) K-12 educational professionals who are committed not only to creating responsive learning communities that empower all learners, but also are dedicated to educating their communities for the uplift of all mankind. |
| Work Hours |
8:00am-5:00pm; Monday-Friday |
| Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. |
|
Key Responsibilities and Related Competencies
| Required Competency |
Budget Management |
| Duties |
- Monitors the subset of the departmental accounts associated with the responsibilities of the position.
- Monitors the operational budgets, financial management of state funded appropriations, approval of funding for personnel, purchasing and travel documentations for the department.
|
| Required Competency |
Problem Solving |
| Duties |
- Anticipates and solves problem associated with the various constituents of the department that could impact the department.
- Manages key communications to ensure timely responses, and makes on the spot decisions on the appropriate action to be taken when the Chair is away.
- Arranges appointments and travels for the Chair as assigned.
|
| Required Competency |
Communication - Verbal/Written |
| Duties |
- Generates a variety of correspondence (i.e., memos, letters, meeting agendas, electronic transmissions, etc.) to personnel both internal and external to the department.
- Assists in the development and finalization of reports, fliers, programs, graphic designs, brochures, and other public relations materials associated with the department.
- Provides public contact and engagement with a diverse population of students, parents, faculty, University administrators/staff, business and community personnel, and will be exhibited through the position's development and delivery of written publications, oral presentations/workshops, interpersonal interactions, etc.
|
| Required Competency |
Information/Records Administration |
| Duties |
- Maintains all personnel records of faculty, staff for the department.
- Maintains records and prepare reports on performance evaluation, review, post tenure, tenure, non tenure, and promotion.
- Assists with various other reports that may arise for the Chair.
- Maintains records (timesheets, leave request forms, etc.) for the Chair.
- Manages the filing system for the department, documents, records, and other materials by daily utilizing manual and electronic systems.
|
| Required Competency |
Planning and Organizing |
| Duties |
- Makes decisions independently to assure calendar is managed for the Chair.
- Performs work in a pressure paced environment to achieve deadlines, and determines internal target dates to assure appropriate channels of review for quality assurance.
- Participates in the coordination, planning and implementation of accreditation visits by facilitating assignments; and by exercising good judgment in visit preparations, and in arranging the travel/schedule itineraries and hotel accommodations.
- Prepares the visitation agenda under the advisement of the Chair, utilizing accrediting agency guidelines.
- Arranges refreshments and luncheons by determining menu and venue(s).
- Interviews and finalizes hire of departmental student assistants.
- Develops work assignments, evaluates student performance, and provides needed resources to complete designated research/work assignments.
|
| Required Competency |
Knowledge - Program |
| Duties |
- Interprets and implements policies and processing protocols, keeping abreast of University, College, and departmental guidelines and regulations.
- Provides operational guidance to process documents referring to accreditation compliance, self-study assessments, questionnaires, and standard reports and documents.
- Utilizes handbooks and manuals to explain and guide new faculty, staff, and students in the departmental procedures, established guidelines, and policies.
|
Position Information
| Working Title |
Administrative Support Specialist |
| Competency Level |
Advanced |
| Position Number |
000510 |
| Recruitment Range |
$43,206 - $54,046 |
| FLSA |
Non-Exempt |
| Appointment Type |
Permanent - Full-time |
| FTE |
40 hours/week, 12 months |
| If Time Limited, Appointment Length |
|
| Organizational Division |
Educator Preparation |
| Organizational Location |
College of Education |
| Organizational Unit |
Educator Preparation |
Posting Detail Information
| Posting Number |
SHRA2698 |
| Open Date |
09/17/2024 |
| Close Date |
11/22/2024 |
| Special Instructions to Applicant |
This is a re-post. Current applicants are in consideration and should not reapply.
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application.
Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Blue Cross Blue Shield of NC - Health Benefits
- NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans - 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
|
| Quick Link |
https://jobs.ncat.edu/postings/34113 |
|
North Carolina Agricultural & Technical State University
$43,206 - $54,046
life insurance, flexible benefit account, paid holidays, sick time, 401(k), 403(b)
Nov 19, 2024