Business Manager - NE District, UGA Extension

University of Georgia

retirement plan

United States, Georgia, Athens

Nov 04, 2024

Posting Details

Posting Number	S12645P
Working Title	Business Manager - NE District, UGA Extension
Department	CAES-Northeast District CES
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday - Friday, 8am - 5pm
Advertised Salary	Between $60,000 and $70,000 based on the job classification and equity within similar roles in CAES.
Posting Date	09/11/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	11/01/2024
Special Instructions to Applicants	Applications received by October 15, 2024 will receive full consideration.
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Business Operations Professional
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	This position is based on the main UGA Campus in Athens, GA in the Northeast District Extension Office. It is responsible for the fiscal management of the Northeast District's operations including budget planning for both UGA and County funds, accounting, and human resources administration and oversight. The Business Manager functions with a high degree of autonomy involving independent judgment and is highly competent and skilled in the understanding of fiscal and administrative requirements for ongoing effective County Extension operations. This position serves as the sole fiscal resource in each assigned geographic District for County Extension Coordinators, the Associate Dean for Extension, and the CAES Business Office. http://extension.uga.edu/about/districts-facilities-and-centers/northeast-district.html
Knowledge, Skills, Abilities and/or Competencies	Excel skills and general accounting knowledge Proficiency in all Microsoft Suite applications including Outlook Proficiency in QuickBooks Ability to learn UGA policies and procedures and financial systems while at the same time learning and understanding business process development to support the transition to new financial systems Ability to develop and manage numerous and complex budgets and strategic planning with the District Director or other Extension leadership Ability to effectively communicate in person, telephone, and email to a wide constituency group and able to work in a team environment Strong organizational and troubleshooting skills; ability to work independently and able to adapt to change Ability to communicate effectively via telephone, email, and in person to varied stakeholders Ability to utilize computer technology for all applications in a manner that meets performance expectations Ability to remember, organize, and consistently focus on a large amount of detail and come to appropriate conclusions
Physical Demands	Long periods of time working at a computer. Lift and carry up to 15 pounds, both assisted and unassisted. Driving as needed to perform job duties.
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Business and Finance:

Serves as primary person responsible for management and oversight of all financial activities of the Extension District including, but not limited to, assisting in the development of budgets, preparation of Pending Awards, position management, and purchasing approvals and support (including p-card). Develops monthly and annual statements of funds and reviews accounts.
Manages county contracts for 40 counties (including Boards of Education and Boards of Commissions). Ensures County Memoranda of Understanding (MOU) are up to date, facilitates resolution of county budget issues, activates county salary increases through UGA payroll systems, reviews monthly county financial reports and QuickBooks summaries to ensure compliance with county operations fund policies. Resolves issues as necessary with general consultation with District Extension Director.
Reviews status reports and monthly reconciliation reports and prepares budget amendments to transfer funds between accounts as needed, may support tax filing issues as necessary.
Ensures accurate allocation and accounting of contracts and grants. Reviews and tracks expenditures for all Federal and State accounts.
Supports and provides oversight for compliance with all UGA accounting processes, including fiduciary best-practices in county operations accounts and cash management.
Provides first level approvals for travel expense statements and check requests for all District employees, both UGA and county paid employees.
Effectively utilizes emerging technology to support District efficiencies.
Represents the District Office through the preparation of reports and/or attendance at UGA or county meetings as necessary.
Other responsibilities within the purpose and scope of this role.

Percentage of time

Duties/Responsibilities

Human Resource Administration:

Processes personnel actions for all District employees to hire, adjust accounts, or separate in the budget systems in an accurate and timely manner. This includes UGA Public Service Faculty, staff, county-shared funded employees, grant funded employees, and other temporary or part-time employees.
Oversees and approves time records, leave requests, FMLA, LWOP, etc. ensuring payroll is accurate including the processing of personnel actions for inactive employees, running payroll (OneUSG Connect) reports, and providing guidance and training to supervisors and employees.

Percentage of time

Duties/Responsibilities

Administration:

Prepares regular and ad hoc reports for the District Director, County Operations Director, Associate Dean for Extension, and/or CAES Business Office.
Develops, improves, and documents workflows and processes related to the duties of this position especially in support of new technology implementation.
Supervises District Office Administrative Assistant/Associate including hiring, time management, and performance assessments.
Manages daily operations and resources of the District Office including purchasing and controlling office supplies, software licenses, etc.
Develops and maintains a positive professional relationship with internal and external stakeholders including UGA staff and faculty, county and Board of Education finance representatives, and other officials.
Demonstrates competency in financial affairs and understanding of the strategic role Extension holds in county operations and availability of funding sources.

Percentage of time