Graduate Coordinator

University of Colorado Anschutz Medical Campus
United States, Colorado, Denver
Nov 12, 2024
University Staff Description *Position Details* University of Colorado \| Denver Official Title: Academic Services Intermediate Professional Working Title: Graduate Coordinator FTE: Full-time Salary Range: $56,657 - $61,000 Position #00791749 - Requisition #34979 Join the University of Colorado Denver About the University of Colorado - Denver The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu. Job Description * Applications are accepted electronically ONLY at www.cu.edu/cu-careers * Job Summary: This position will provide an extensive array of independent and high-level professional and operational support to the administration, faculty, staff and students in the Department of Computer Science and Engineering (CSE). This positon is responsible for processing graduate applications, executing student service activities, event management, and graduate program administration. This position will work closely with department faculty to support the educational mission of the department, and will collaborate with the department program manager to support department initiatives and strategic planning. Business Operations Coordinator What you will do: Examples of Work Performed: Graduate Program Administration 40% Manage the graduate program application and admission process. Track application materials; monitor the processing of applications, routing to Graduate Committee, generating admission letters, and communicating results to the Graduate School Admissions and International Admissions. Collaborate with the Admissions and Enrollment Director in the dean's office to obtain application materials; compile and analyze data from applications, as requested; work with the Office of Institutional Research and Graduate Education to obtain data needed for various reports and analyses. Work with the department's graduate committee to coordinate the administration of the department's MS and PhD programs. Develop and maintain appropriate reports, forms and administrative documents for accurate record keeping. Gather, compile, and enter data, producing routine and specialized reports and documents; maintain files, records, logs, and other tracking systems. Review and submit computer science graduate faculty appointments to Graduate Education. Develop and maintain appropriate reports, forms and administrative documents for accurate record keeping. Gather, compile, and enter data, producing routine and specialized reports and documents; maintain files, records, logs, and other tracking systems. Review and submit computer science graduate faculty appointments to the graduate school. Assist with development of accreditation reports. Graduate Advising 20% Develop and implement advising strategies and interventions to improve the performance and persistence of students and support the graduate education mission of their unit more broadly by supporting the faculty who oversee the department's graduate programs. Informs and advises students of degree requirements and advises on degree progression. Assists students and faculty with navigating systems, academic processes, and policies at CU Denver. Graduate Program Student Services: 20% Plan and implement graduate orientations, welcome events and student events. Educate, counsel, and advise graduate students regarding the University of Colorado's academic programs, admission requirements, policies, and procedures. Serve as a resource concerning academic policies, processes, and procedures. This includes advising graduate students of their rights and responsibilities; directing them regarding Federal (FERPA, ADA), State (College Opportunity Fund), and institutional regulations and guidelines to ensure compliance. Assist with resolution of registration issues including proper procedures for schedule adjustment forms, special processing forms, and change of record forms. Prepare files for graduation and assist the department chair with graduation audits. Process tuition stipends for students. Graduate Admissions and Outreach: 20% Oversee the graduate program application and admission process. Track student applications in Slate for completeness and monitor the processing of applications. Route applications to the Graduate Committee; generate decision letters; and communicate results to the CEDC Graduate Admissions Specialist and the Graduate School. Stay abreast of changing curricula, rules and policies at the department/program, college, and university levels. Serve as the communication hub of the department by integrating and disseminating information from Graduate Education to administration, faculty, staff and students. Develops and executes marketing and recruiting strategies in collaboration with the Graduate Committee, department manager and dean's office. The above is not an exhaustive list and the coordinator will be expected to perform other duties as assigned. Qualifications you already possess (Minimum Qualifications) Bachelor's degree from an accredited college or university in business administration, education, psychology, counseling, a STEM field or other relevant field. One (1) year experience in admissions, recruitment or a customer service environment. Proficiency in MS Office. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis. Preferred Qualification to possess (Preferred Qualifications) Experience coordinating day-to-day business and administrative operations of an organization. Experience working with faculty, staff, and students in a higher education environment. Experience working with CU Data, CU Marketplace, PeopleSoft, Navigate and Concur or similar systems and software. Experience in event planning and execution. Professional-level customer service experience. Knowledge, Skills, and Abilities Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution. Demonstrate a commitment to providing outstanding customer service skills. Demonstrate an exceptional understanding of diversity, equity and inclusion with a commitment to developing equitable practices. Ability to perform duties independently without guidance and direction from other professionals. Demonstrate initiative, resourcefulness, and creativity in problem-solving. Demonstrate personal and professional development. Ability to multi-task and maintain consistent high-level performance. Ability to take direction and use independent judgment to meet multiple deadlines. Ability to analyze and interpret policies, procedures, reports, and applications. Ability to effectively explain and implement processes and procedures. Ability to maintain confidentiality and demonstrate a high level of professionalism. Strong computer and technology skills; proficient in all Microsoft Office applications. Conditions of Employment This position follows an on campus work structure. Opportunities for hybrid work may be available in future based on demands of specific tasks and department needs. Employment Sponsorship Please be advised that this position is not eligible now or in the future for visa sponsorship. As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus Compensation and Benefits The salary range (or hiring range) for this position has been established at $56,657 - $61,000. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position is not eligible for overtime compensation. Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line. Benefits: https://www.cu.edu/employee-services/benefits Total Compensation Calculator: http://www.cu.edu/node/153125 Application Deadline Applications will be accepted until the position is filled. Preference will be given to complete applications received by 10/10/2024. Those who do not apply by this date may or may not be considered. Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: A cover letter which specifically addresses the job requirements and outlines qualifications A current CV/resume List of three references (we will notify you prior to contacting both on and off-list references) Background Check Policy The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment. Diversity and Equity The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu. The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment. Questions should be directed to Gita Alaghband, gita.alaghband@ucdenver.edu Application Materials Required : Cover Letter, Resume/CV Job Category : Academic Services Primary Location : Denver Department : U0001 -- Anschutz Med Campus or Denver - 30077 - CEDC-Computer SC & Engineering Schedule : Full-time Posting Date : Sep 23, 2024 Unposting Date : Ongoing Posting Contact Name : Gita Alaghband Posting Contact Email : gita.alaghband@ucdenver.edu Position Number : 00791749